Administrative Assistant

Job Overview:

We are seeking a detail-oriented and experienced Administrative Assistant to join our team. This position will be supporting the United States Coast Guard (USCG) Recruiting Command (CGRC) Recruiting Office.

"This job is a civilian position and does not require military service (including commission and enlistment)."

The ideal candidate will be responsible for overseeing optional activities, ensuring efficiency, and maintaining high-quality standards within the organization.

• ROAA Job Responsibilities includes but are not limited to:

Recruiting Office Operations Support

• ·Answering, directing, tracking, and reporting incoming phone calls
• Developing and maintaining the Recruiting Office schedule using Microsoft Outlook or the applicable enterprise solution
• Drafting, organizing, and tracking routine correspondence IAW USCG policies
• Maintaining the Recruiting Office reference library
• Maintaining unit correspondence files
• Placing, tracking, and reporting status of purchase requests for recruiting office supplies
• Maintaining a file management system in compliance within federal, USCG, and unit policies under the guidance of the Recruiter in Charge (RIC)
• Tracking and reporting office compliance with Government Property/ Vehicle programs
• Tracking and executing office mailings
• Serving as office space liaison for building lease/maintenance
• Utilizing recruiting lead software

Office Performance Management Support

• Tracking and reporting each applicant’s progress through recruiting and accession process
• Tracking and reporting recruiter performance, recruiter training, and Military Entrance Processing Station (MEPS) performance metrics
• Compiling and providing office performance metrics to CGRC and Headquarters personnel
• Track, process, and submit Scout Talent and Refer (STAR) program recruiting incentive packages

Administrative Support

• Completing, routing, tracking, and reporting status of Local Marketing Support Forms and approvals
• Processing, tracking and reporting status of candidate’s background investigations per references including but not limited to I-9, Employment Eligibility Verification forms, and the electronic questionnaires for investigation process (eQIP) process
• Scheduling the Armed Services Vocational Aptitude Battery (ASVAB) testing and MEPS appointments
• Booking travel arrangements for candidates per policy
• Drafting, submitting, tracking, and reporting status of waiver packages
• Information Technology Support
• Managing Microsoft Outlook calendars
• Managing / monitoring Outlook distribution groups and shared mailboxes
• Developing, updating, and maintaining the Recruiting Office Microsoft TEAMS site(s) under guidance of the RIC
• Sharing documents on Microsoft TEAMS
• Organizing files on Microsoft TEAMS
• Operating and reporting information from current lead management/accession software solution (Gangway)

Communications Support

• Researching, creating, and maintaining outreach, centers of influence (COI), and distribution lists
• Developing communication flyers, posters, and other artifacts
• Supporting local, regional, and national recruiting events administrative requirements
• Posting, monitoring, and reporting on Recruiting Office’s social media sites

Requirements:

• Associate's degree in business administration or related field
• 3 years of experience in administrative, clerical and organizational skills. The education requirement may be waived if the relevant experience is directly connected to Government experience.
• Proficiency in Microsoft 365 Suite of products, Apps, and services, including, but not limited to Word, Excel, PowerPoint, Access, and Adobe Forms.
• Strong organizational skills with the ability to prioritize tasks effectively
• Excellent data entry skills with attention to detail
• Familiarity with basic math principles for analyzing operational metrics
• Ability to work independently and as part of a team to achieve operational goals

*Analytic Acquisitions, LLC. is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

If you are a motivated professional with a passion for optimizing operations, we encourage you to apply for this exciting opportunity as an Administrative Assistant.

Job Types: Full-time, Contract

Pay: From $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Education:

• Associate (Required)

Experience:

• Microsoft Excel: 2 years (Required)
• Administrative: 3 years (Required)

Ability to Commute:

• Chesapeake, VA 23320 (Required)

Ability to Relocate:

• Chesapeake, VA 23320: Relocate before starting work (Required)

Work Location: In person

Salary : $1,000 - $50,000