What are the responsibilities and job description for the HR Administrative Assistant position at Aosom LLC?
We provide the casual environment, you provide the killer skills. If you want to work in a fun, laid-back setting that still pushes you to be your very best, welcome to Aosom. It’s not just a name, it’s a lifestyle. It’s a mood. It’s us.
Aosom is a leader in outdoor equipment, home goods, pet supplies and more. We are currently seeking an outstanding Administrative Assistant for our HR Department. This individual will have a curious mind, be a self-starter with strong problem solving skills, and pay focused attention to detail. They will also collaborate with the HR Manager to further develop the department and add his/her vision to infrastructure and projects. This position will be a combination of remote and office work.
ESSENTIAL FUNCTIONS:
• Provide administrative support to the HR Manager
• Generate and complete reports from various data resources
• Support and eventually maintain the benefit plans by assisting employees.
• Support in maintenance of the HR infrastructure to ensure compliance of Federal, State and local regulations.
• Reviewing Paychex Time & Attendance entries
• Enter new hire information into the HRIS/payroll system, prepare new hire information, maintain orientation material, give suggestions on improvements, participate in orientation.
• On-going maintenance of the Employee Files, both electronic and hardcopy in compliance with company, federal and state regulations.
• Support and eventually maintain compliance projects such as FMLA, OFLA, Military Leave, ADA and tracking as needed.
• Support and eventually responding and sending garnishment requests, wage confirmations, processing benefit insurance claims
• Maintain Office supplies by tracking supplies and ordering as needed
• Collecting, sorting and distributing confidential HR mail.
• Consistent attendance in compliance of the Aosom Attendance Policy and for the expected performance level of the above duties.
JOB REQUIREMENTS:
1. Desire for growth and proactively contributing to your development
2. Strong attention to detail, thoroughness, and the ability to analyze information quickly
3. Strong customer service focused oral and written communication skills over the phone, internet, and in-person
4. Ability to manage projects efficiently and effectively.
5. Excellent interpersonal skills to contribute and shape a positive dynamic culture in the department and company.
6. Ability to relate and communicate well with all levels of employees
7. Excellent organizational skills
8. Read, write, and speak fluent English. Bi-lingual is a plus
9. Accurate keyboarding skills at a minimum of 50 wpm
10. Ability to perform basic math skills; compute rate, ratio and percent.
EDUCATION AND EXPERIENCE:
1. Associates Degree in related field or equivalent combination of experience and training or certification.
2. Minimum 2 years’ experience in providing excellent administrative support
3. 1-year HRIS experience is preferred
4. Proficient with computers and internet
a. Intermediate knowledge/experience with Windows OS, Microsoft Office 365 or equivalent, printing, scanning, PDF formats
b. Experience with MS Teams/OneDrive/SharePoint is a plus
c. MS Explorer, Chrome, Mozilla Firefox
What we offer:
• Challenging work to keep you engaged and your career moving forward
• Training in areas needed
• A competitive salary
• Time off benefits to help you strike a healthy work/life integration
• 401k Plan with a 4% employer match when employee contributes 5%
• Company subsidized Medical, Dental and Vision
• Company Paid Life Insurance, AD&D, Short Term and Long-Term Disability
• Paid Holidays
• Flexible Spending Account opportunity
• Employee Assistance opportunity
• Collaborative team where your contribution has a meaningful impact
We participate in E-Verify
Aosom is a leader in outdoor equipment, home goods, pet supplies and more. We are currently seeking an outstanding Administrative Assistant for our HR Department. This individual will have a curious mind, be a self-starter with strong problem solving skills, and pay focused attention to detail. They will also collaborate with the HR Manager to further develop the department and add his/her vision to infrastructure and projects. This position will be a combination of remote and office work.
ESSENTIAL FUNCTIONS:
• Provide administrative support to the HR Manager
• Generate and complete reports from various data resources
• Support and eventually maintain the benefit plans by assisting employees.
• Support in maintenance of the HR infrastructure to ensure compliance of Federal, State and local regulations.
• Reviewing Paychex Time & Attendance entries
• Enter new hire information into the HRIS/payroll system, prepare new hire information, maintain orientation material, give suggestions on improvements, participate in orientation.
• On-going maintenance of the Employee Files, both electronic and hardcopy in compliance with company, federal and state regulations.
• Support and eventually maintain compliance projects such as FMLA, OFLA, Military Leave, ADA and tracking as needed.
• Support and eventually responding and sending garnishment requests, wage confirmations, processing benefit insurance claims
• Maintain Office supplies by tracking supplies and ordering as needed
• Collecting, sorting and distributing confidential HR mail.
• Consistent attendance in compliance of the Aosom Attendance Policy and for the expected performance level of the above duties.
JOB REQUIREMENTS:
1. Desire for growth and proactively contributing to your development
2. Strong attention to detail, thoroughness, and the ability to analyze information quickly
3. Strong customer service focused oral and written communication skills over the phone, internet, and in-person
4. Ability to manage projects efficiently and effectively.
5. Excellent interpersonal skills to contribute and shape a positive dynamic culture in the department and company.
6. Ability to relate and communicate well with all levels of employees
7. Excellent organizational skills
8. Read, write, and speak fluent English. Bi-lingual is a plus
9. Accurate keyboarding skills at a minimum of 50 wpm
10. Ability to perform basic math skills; compute rate, ratio and percent.
EDUCATION AND EXPERIENCE:
1. Associates Degree in related field or equivalent combination of experience and training or certification.
2. Minimum 2 years’ experience in providing excellent administrative support
3. 1-year HRIS experience is preferred
4. Proficient with computers and internet
a. Intermediate knowledge/experience with Windows OS, Microsoft Office 365 or equivalent, printing, scanning, PDF formats
b. Experience with MS Teams/OneDrive/SharePoint is a plus
c. MS Explorer, Chrome, Mozilla Firefox
What we offer:
• Challenging work to keep you engaged and your career moving forward
• Training in areas needed
• A competitive salary
• Time off benefits to help you strike a healthy work/life integration
• 401k Plan with a 4% employer match when employee contributes 5%
• Company subsidized Medical, Dental and Vision
• Company Paid Life Insurance, AD&D, Short Term and Long-Term Disability
• Paid Holidays
• Flexible Spending Account opportunity
• Employee Assistance opportunity
• Collaborative team where your contribution has a meaningful impact
We participate in E-Verify
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