Contract Administrator, Jackson, MS

Job ID: 485459

APAC Mississippi, Inc., a CRH company, is a great place to work! CRH is the number one asphalt producer and paver, the largest aggregates producer and the second largest ready-mix producer in North America. We are also the number four cement producer in North America and a leader in Canada. We have great employees that have been with us many years – and hope that that track record of longevity shows the pride we take in being one of the best places to work in Mississippi! Come join our team – where you will receive vacation, retirement and many other great benefits!

Position Overview

This position is responsible for handling administrative functions which will aid Project Managers and Estimators in areas such as, but not limited to: contract management, corporate office communications, customer and vendor communications, and safety.

Key Responsibilities (Essential Duties and Functions)

• Supporting PM’s and Estimators with various administrative duties
• Assist PMs with all associated MDOT/Owner requirements.
• Oversee all subcontractor documentation and compliance.
• Support AP/AR functions for PM’s and Estimators
• Assist with safety requirements.

Supervisory Responsibilities:

• No direct supervision responsibilities
• Assist management with the training of other employees.

Duties/Responsibilities:

• Reviews contractual documents and performance requirements to ensure adherence to company policy, government specification and requirements, customer specifications to agreements in accordance with legal requirements.
• Order Bid Bonds, Payment Performance Bonds, and Miscellaneous Bonds (Surety Releases). Responsible for preparing all MDOT packages and returning to MDOT in a timely manner.
• Sending all Change Orders and Supplemental Agreements to Surety.
• Notify Subcontractors of compliance requirements.
• Order MPC’s (Material Purchasing Certificate) as needed as APAC Prime contractor.
• Timely coordination of COI’s (Certificates of Insurance) process with vendor and requestor.
• Track subcontractor COI’s (Certificates of Insurance) for expirations and updating subcontractor files to ensure compliance.
• Keeps accurate records for All Service Agreements.
• Complete Quarterly Bond.
• Order all Railroad COI and Right of Entry Forms.

• AD HOC as needed.

Qualifications

• Minimum of 3 years of experience in an administrative or office management role handling AP/AR, contracts, insurance (GL or workers compensation), customer relations in the Construction Industry preferred but not required.
• Associate degree preferred but not required.
• Computer experience: MS Office 2007 or greater with the ability to perform basic formulas in Excel.
  • Viewpoint experience a plus but not required.

• Knowledge of Civil Construction a plus

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform essential functions of this job. Reasonable accommodations may be considered.

• 
  Work may be performed in an office setting and outside on a job site. Physical requirements include sitting, standing, walking, climbing stairs, bending, twisting.
• Majority of the work is conducted in an office setting. May also be required to go to another division or off-site meeting.
• May require sitting for extended periods of time.

Work Environment

• This position will work the majority of the time in an office setting but may also on limited occasions work outdoors on a job site and in a plant. Work environment will vary depending on job task.

• The noise level in the work environment is usually quiet.
• The position may require work outside of normal business hours.
• Position is located in Richland, MS at the APAC-MS/TN Corporate offices.

  Position Overview

  This position is responsible for handling administrative functions which will aid Project Managers and Estimators in areas such as, but not limited to: contract management, corporate office communications, customer and vendor communications, and safety.

  
  Key Responsibilities (Essential Duties and Functions)

• Supporting PM’s and Estimators with various administrative duties
• Assist PMs with all associated MDOT/Owner requirements.
• Oversee all subcontractor documentation and compliance.
• Support AP/AR functions for PM’s and Estimators
• Assist with safety requirements.

• 
  Supervisory Responsibilities:

• No direct supervision responsibilities
• Assist management with the training of other employees.

• 
  Duties/Responsibilities:

• Reviews contractual documents and performance requirements to ensure adherence to company policy, government specification and requirements, customer specifications to agreements in accordance with legal requirements.
• Order Bid Bonds, Payment Performance Bonds, and Miscellaneous Bonds (Surety Releases). Responsible for preparing all MDOT packages and returning to MDOT in a timely manner.
• Sending all Change Orders and Supplemental Agreements to Surety.
• Notify Subcontractors of compliance requirements.
• Order MPC’s (Material Purchasing Certificate) as needed as APAC Prime contractor.
• Timely coordination of COI’s (Certificates of Insurance) process with vendor and requestor.
• Track subcontractor COI’s (Certificates of Insurance) for expirations and updating subcontractor files to ensure compliance.
• Keeps accurate records for All Service Agreements.
• Complete Quarterly Bond.
• Order all Railroad COI and Right of Entry Forms.
• AD HOC as needed.

• 
  Qualifications

• Minimum of 3 years of experience in an administrative or office management role handling AP/AR, contracts, insurance (GL or workers compensation), customer relations in the Construction Industry preferred but not required.
• Associate degree preferred but not required.
• Computer experience: MS Office 2007 or greater with the ability to perform basic formulas in Excel.
  • Viewpoint experience a plus but not required.
• Knowledge of Civil Construction a plus

• 
  Physical Requirements

  The physical demands described here are representative of those that must be met by an employee to successfully perform essential functions of this job. Reasonable accommodations may be considered.

• 
  Work may be performed in an office setting and outside on a job site. Physical requirements include sitting, standing, walking, climbing stairs, bending, twisting.
• Majority of the work is conducted in an office setting. May also be required to go to another division or off-site meeting.
• May require sitting for extended periods of time.

• 
  Work Environment

• This position will work the majority of the time in an office setting but may also on limited occasions work outdoors on a job site and in a plant. Work environment will vary depending on job task.
• The noise level in the work environment is usually quiet.
• The position may require work outside of normal business hours.
• Position is located in Richland, MS at the APAC-MS/TN Corporate offices.

What CRH Offers You

• 
  Highly competitive base pay
• Comprehensive medical, dental and disability benefits programs
• Group retirement savings program
• Health and wellness programs
• A diverse and inclusive culture that values opportunity for growth, development, and internal promotion

About CRH

CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of large international organization.

If you’re up for a rewarding challenge, we invite you to take the first step and apply today! Once you click apply now, you will be brought to our official employment application. Please complete your online profile and it will be sent to the hiring manager. Our system allows you to view and track your status 24 hours a day. Thank you for your interest!

APAC Mississippi, Inc., a CRH Company, is an Affirmative Action and Equal Opportunity Employer.

EOE/Vet/Disability-If you want to know more, please click on this link.