Payroll Specialist

We are not just another HVAC service provider - Apex Service Partners is a team of passionate professionals dedicated to delivering exceptional service to our valued customers. We're passionate about people, collaborative in our approach, and believe in staying scrappy while having fun. Here, you'll find a work environment that feels like family, where every team member is valued and empowered to succeed.

Currently seeking a hybrid Payroll Specialist to support our Bay Area locations. You will be a critical team member and key partner between onsite operations, management and employee services.

The Payroll Specialist will be responsible for processing the company's payroll, ensuring accuracy and compliance with all applicable laws and regulations. This position involves calculating employee earnings, deductions, and taxes, as well as maintaining payroll records and responding to onsite employee inquiries.

Duties/Responsibilities:

• Prepare and process weekly and bi-weekly payroll for 300-500 employees
• Calculate wages, overtime, bonus, commissions, piece pay and other types of compensation
• Ensure accurate calculation and withholding of taxes and deductions
• Stay updated on federal, state and local payroll laws and regulations
• Assist with preparing/submitting payroll tax filings and reports such as W2 and 1099
• Maintain accurate payroll records and employee information.
• Update payroll records to reflect changes in employee status, promotions, terminations and new hires.
• Assist with the administration of employee benefits, including health insurance, retirement plans, and other deductions.
• Process and maintain records for garnishments, levies, and other deductions.
• Provide guidance, assistance, address and resolve employee inquiries related to payroll.
• Conduct regular audits of payroll procedures to ensure accuracy and compliance

Requirements:

• 3-5 years of experience in payroll processing or a related role
• 1 years of experience in ADP is required
• Service Titan software experience is highly preferred
• Strong understanding of payroll practices, regulations, and tax laws.
• Excellent attention to detail and organizational skills.
• Proficient in Microsoft Office Suite, especially Excel.
• Strong analytical and problem-solving abilities.
• Excellent communication and interpersonal skills.
• Position is hybrid. Must be able to work onsite (Pleasanton, CA) in an office environment 2-3 days a week.
• Must be able to work overtime during peak payroll periods

Physical Demands:

• Stand/Sit: Must be able to remain in stationary position 50% of the
• May be required to bend, climb (Stairs/Ladders), do repetitive motion, kneel, reach, squat, stand, crawl, walk, and run
• May be required to drive and sit for long periods of time
• May be required to maneuver up to 25 lb. by lifting, carrying or pushing

What We Offer!

• Industry Leading Benefits Package
• Medical, Dental, Vision
• Employee Discounts
• Career growth opportunity
• Paid Holidays, PTO, Sick Pay available based on position and
• 401(k), IRA

PAY TRANSPARENCY:

The hourly pay opportunity for this role ranges starts at $28-$30/hr BOE. The actual pay is dependent upon many factors, such as training, transferable skills, work experience, business needs, and market demands.

We provide a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays, and paid time off (PTO). A candidate’s salary history will not be used in compensation decisions. Please note that the compensation information is a good faith estimate for this position. It assumes a rate based on location and experience.

Apex Service Partners is an Equal Opportunity Employer. We provide equal employment opportunities to everyone regardless of their race, ethnicity, beliefs, religion, marital status, gender, gender identity, citizenship status, age, veteran status, or disability. We thank all applicants in advance for their interest in this position; however, only those selected for an interview will be contacted. If you are selected for an interview, you will be contacted by an Apex recruiter with a @apexservicepartners.com email directly from our organization

Job Type: Full-time

Pay: $28.00 - $30.00 per hour

Expected hours: 40 – 45 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Overtime
• Weekends as needed

Experience:

• Payroll: 3 years (Required)

Ability to Commute:

• Pleasanton, CA 94588 (Required)

Ability to Relocate:

• Pleasanton, CA 94588: Relocate before starting work (Required)

Work Location: Hybrid remote in Pleasanton, CA 94588

Salary : $28 - $30