What are the responsibilities and job description for the Administrative Asst position at Apex Systems?
Job Description
Job#: 1361860
Job Description:
Apex Systems is looking for an Administrative Assistant to assist our client in the energy industry! This opportunity is located in Longview, TX. Schedule is M-F onsite working normal business hours of 7:30am to 3:30pm.
*For immediate consideration, please send resume to Sam Wade () with the subject "Admin Assistant Longview"*
Job Summary:
Computer skills are a must. This position will be processing paperwork and filing paperwork electronically. Possibly assisting with the processing of expenses. Answering the phones as needed. Responsible for performing administrative support duties within the assigned area.
Major responsibilities include:
-Under moderate to limited supervision, perform administrative duties, compose, prepare, review and/or process documents which require judgment, independent analysis, and good working knowledge of company and/or department procedures
-Maintain confidentiality of Company matters and data as required
-Utilize Microsoft Outlook, Excel, Word, and PowerPoint as well as other department software/systems as needed
Communication and interpersonal skills:
-Effectively and clearly communicates instructions, ideas, department procedures, and policies to customers, employees, and managers
-Works effectively as a team member within the department and due to knowledge and expertise, participates on inter-department teams as requested.
-Anticipates needs of customers, management, and department, providing recommendations for procedure revisions and efficiencies that improve customer service.
Problem solving and initiative:
-Use independent judgment, initiative and knowledge of department and company needs and goals in accomplishing work assignments
-Reviews, initiates, and recommends corrective actions or improvements to administrative practices
-Reaches out to others inside and outside of department who are knowledgeable to assist in resolving issues.
Basic Qualifications:
-High school diploma or GED
-Three years of administrative work experience.
-Demonstrated computer proficiency including the use of Microsoft Office Products.
-Experience with timekeeping and financial systems is a plus.
-Must possess the ability to organize data and processes and communicate effectively, both orally and in writing. Displays good analytical and problem-solving skills.
EEO Employer
Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at or .
Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.
Job Description:
Apex Systems is looking for an Administrative Assistant to assist our client in the energy industry! This opportunity is located in Longview, TX. Schedule is M-F onsite working normal business hours of 7:30am to 3:30pm.
*For immediate consideration, please send resume to Sam Wade () with the subject "Admin Assistant Longview"*
Job Summary:
Computer skills are a must. This position will be processing paperwork and filing paperwork electronically. Possibly assisting with the processing of expenses. Answering the phones as needed. Responsible for performing administrative support duties within the assigned area.
Major responsibilities include:
-Under moderate to limited supervision, perform administrative duties, compose, prepare, review and/or process documents which require judgment, independent analysis, and good working knowledge of company and/or department procedures
-Maintain confidentiality of Company matters and data as required
-Utilize Microsoft Outlook, Excel, Word, and PowerPoint as well as other department software/systems as needed
Communication and interpersonal skills:
-Effectively and clearly communicates instructions, ideas, department procedures, and policies to customers, employees, and managers
-Works effectively as a team member within the department and due to knowledge and expertise, participates on inter-department teams as requested.
-Anticipates needs of customers, management, and department, providing recommendations for procedure revisions and efficiencies that improve customer service.
Problem solving and initiative:
-Use independent judgment, initiative and knowledge of department and company needs and goals in accomplishing work assignments
-Reviews, initiates, and recommends corrective actions or improvements to administrative practices
-Reaches out to others inside and outside of department who are knowledgeable to assist in resolving issues.
Basic Qualifications:
-High school diploma or GED
-Three years of administrative work experience.
-Demonstrated computer proficiency including the use of Microsoft Office Products.
-Experience with timekeeping and financial systems is a plus.
-Must possess the ability to organize data and processes and communicate effectively, both orally and in writing. Displays good analytical and problem-solving skills.
EEO Employer
Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at or .
Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.
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