What are the responsibilities and job description for the OFFICE COORDINATOR position at AppleOne Employment Services?
- Greeting and welcoming guests as soon as they arrive at the office, offering hospitality and a positive first impression.
- Directing visitors to the appropriate person and office, managing sign-in procedures and security protocols.
- Answering, screening, and forwarding incoming phone calls and emails, ensuring professional communication.
- Maintaining office security by following safety procedures and controlling access via the reception desk.
- Handling daily administrative tasks including scheduling meetings, managing calendars, and coordinating front-desk activities.
- Distributing correspondence and redirecting emails to the appropriate points of contact.
- Performing clerical duties.
- Assisting with inventory control of office supplies and placing orders when necessary.
- Supporting the sales team by handling queries from clients and providing assistance with sales-related documentation or reports as required.
- Organizing travel arrangements for senior managers.
- Coordinating with HR to update records of office expenses and costs.
- Assisting in the preparation of regularly scheduled reports.
- High school diploma or equivalent; Additional certification in Office Management is a high plus.
- Proficiency in Microsoft Office Suite.
- Proven work experience as a Receptionist, Front Office Representative, or similar role. * Hands-on experience with office equipment (Fax machines, printers. etc.).
- Professional attitude and appearance.
- Friendly and energetic personality.
- Excellent written and verbal communication skills.
- Problem-solving attitude.
- Excellent organizational skills and the ability to multitask, effectively and efficiently.
AppleOne is proud to be an Equal Opportunity Employer. We believe in people, and we are committed to working with people of all backgrounds and connecting them with clients and companies who share our goals of diversity and inclusiveness. All qualified applicants will receive consideration for employment without regard to race, religion, ancestry, color, national origin, age, gender identity or expression, genetic information, marital status, medical condition, disability, protected veteran status, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable federal, state, or local laws.
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
If you believe you need a reasonable accommodation due to a disability or health condition in order to search for a job opening or to apply for a position, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf]]>
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