Office administrator

The Office Administrator will be able to perform general administrative and basic bookkeeping tasks to assist the accounting team. May perform or assist with the following functions: • Review all invoices & expense reports for appropriate documentation and approval prior to payment • Sort and distribute incoming mail • Post transactions to journals, ledgers and other records • Prioritize invoices according to cash discount potential and payment terms • Process check requests • Match invoices to checks, obtain all signatures for checks and distribute checks accordingly • 1099 maintenance • Respond to all vendor inquiries • Reconcile vendor statements, research and correct discrepancies • Assist in month end closing • Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted Accounting practices • Provide supporting documentation for audits • Assist with other projects as needed Skills and abilities: • Prior experience in office/clerical role preferred, with a stable work history. • Must possess basic computer software skills including Word, Excel and Outlook. • Must demonstrate the ability to learn department and industry specific computer programs and systems. • Must possess basic mathematical skills including adding, subtracting, multiplying and dividing. • Must be able to prioritize and manage multiple assignments. • Must possess a high level of customer service skills including patience, courtesy, and phone etiquette seeking assistance when needed. • Must be able to clearly communicate and be understood both verbally and in written form by internal or external customers. • Must possess ability to type general correspondence; perform filing and data entry duties. • Must demonstrate an ability to work in a team environment and maintain effective working relationships with all levels of staff and management. • Must possess a valid California Driver License and must maintain an acceptable driving record when driving is a job requirement. AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

Salary : $0 - $52,000