Administrative Coordinator - Aerospace Testing Program - Marietta, GA

Applied Technical Services (ATS), LLC is an internationally recognized engineering, testing, and inspection company with extensive capabilities in metallurgy, materials testing, chemical analysis, non-destructive testing, forensics, fire & explosion investigations, and equipment calibration services. ATS is headquartered in Marietta, Georgia with over 30 branch offices and approximately 1,000 employees throughout the U.S. Since 1967 ATS has established an excellent reputation in the aerospace, automotive, chemical, general manufacturing, pulp, & paper, marine, transportation, construction and utilities industries.

Our vision is become the industry leader in providing expert consulting engineering, testing and inspection services.

Summary: ATS is currently seeking an Aerospace Program Administrative Coordinator. The candidate will require a high level of motivation, very strong work ethic, be detail oriented with interest in a highly technical field. Applicants are encouraged to apply and should live near or be willing to relocate to the Marietta, Georgia vicinity.

Job Description: Administrative Coordinator duties will include the following duties at a minimum.

• Maintains Federal Aviation Administration (FAA) Drug Pool documents as required
• Acts as the program’s primary test proctor related to non-destructive (NDT) testing general and specific testing needs
• Reports directly to Aerospace NDT Program Operations Mgr.
• Works directly with the program’s NDT Group Lead on program, safety, regulatory requirements, and other related tasks
• Performs daily customer billing and generates department purchase orders
• Prepares weekly expense reports and time sheets for weekly leadership approval
• Maintains NDT certification records under the NDT Program Mgr. and Responsible NDT Level III
• Coordinates meeting facilities, student classrooms, helps support the needs for department new hire personnel related to lodging, internal coordination, and other required new hire needs
• Works directly with customers related to billing, purchase orders and onsite ATS personnel
• Generates monthly program, quarterly and annual department revenue reports
• Tracks program’s equipment calibration, inspector certification requirement dates and helps coordinate initial testing, re-testing, annual surveillance and other related testing requirements
• Assists in department field inspection scheduling with the NDT Operations Mgr. and NDT Group Lead
• Generate spreadsheets, presentations, dictated documents, memos, etc.
• 40 hour work week, typical hours Mon – Fri 7am to 4pm, may occasionally vary slightly depending upon program needs

Requirements & Preferences: Candidates must have the following credentials to apply and willing to perform the below duties.

• Graduated with High School Diploma, GED or equivalent
• 5 years Administrative Experience (equivalent experience may be considered)
• Have strong retention and comprehension skills
• Willing to travel occasionally to ATS satellite facilities and company subsidiaries
• Work well with others in a team environment or independently
• Be self-motivated
• Have excellent communication skills
• Have advanced computer skills (Microsoft Suite Excel, Word, PowerPoint, Project, Outlook, etc.)
• Strong communication written and verbal
• Meeting, travel and event planning
• Utilize strong organizational skills
• Be responsible for various program projects and their completion
• Speak and write in the English language (bi-lingual a plus)
• Must be able to pass ATS pre-employment drug, alcohol and background screening
• Willing to work overtime as required
• Exercise prompt and consistent work attendance
• Able and willing to wear safety equipment such as masks, gloves, respirators, hearing protection, eye protection and other personal protection equipment
• Attends Aviation regulatory, internal technical, safety and other programs related classes

Preferences:

• Prior experience with blueprint interpretation
• Bachelor’s Degree in Business or equivalent
• Familiarity with aircraft or testing environments
• Project Management experience
• Lean Six Sigma
• 5S
• Bi-Lingual

Responsibilities: (also see Job Description section)

• Able to meet prescribed deadlines
• Completion of all required inspection documentation in a timely matter
• Perform various duties as assigned NDT Operations
• Protect intellectual and physical company property
• Prioritize under demanding conditions
• Communicate at high level with other team members and NDT Management
• Protection of issued communication and documentation equipment
• Arrange for shipment of required tooling to jobsite and monitor tracking information

Work Conditions:

• Indoor
• Travel to customer facilities
• Ability to lift and carry 30 lbs.
• Travel (<10%)

Benefits: ATS offers excellent wages and advancement opportunities. Full-time employee benefits include: Medical, Dental, Vision, 401k, Personal Time Off (PTO), and bonus opportunities.

EOE/AA/M/F/Vet/Disability

Applied Technical Services is an equal opportunity employer where employment is based upon personal capabilities and qualifications without discrimination due to race, color, religion, gender, age, national origin, disability, veteran status or any other protected characteristic as established by law.