Executive Assistant

APR Consulting, Inc. has been engaged to identify an Executive Assistant – UC San Diego Health Convoy

Location: San Diego, CA 92111

Position: Senior Executive Assistant

Pay Rate: $40.09/hr

Duration: 13 weeks

Shift: Day 5x8-Hour (08:00am - 05:00pm)

Note: This particular client is requiring that all new hires show proof of vaccination. However, accommodations may be made for those with disabilities or religious reasons who cannot obtain a vaccine.

Since 1980 APR Consulting, Inc. has provided professional recruiting and contingent workforce solutions to a diverse mix of clients, industries, and skill sets nationwide.

Position Summary:

• Involves providing administrative oversight for an executive, including the coordination of
  communications and pertinent data among a group of the executive's subordinate management staff.
• Performs and / or oversees special projects or assignments that are highly sensitive or complex in nature, requiring a high level of independence and initiative in execution and implementation. Handles details and oversees work of a highly confidential and critical nature to support the executive on matters of significance.
• Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems / issues of diverse scope and determines solutions.
• Provides support to a direct report of the senior leadership; ensures front administrative processes and office operations run smoothly in the executive's office.
• Demonstrates good judgment in selecting methods and
  techniques for obtaining solutions

Job Responsibilities:

• Oversees and ensures the daily administrative operations run smoothly for the executive's office.
  Forwards situations and issues presented by staff, faculty and external constituents to appropriate staff members for
  resolution.
• Participates in the development and implementation of efficient and effective systems for managing information,
  projects and communications to ensure accurate and timely responses.
• Implements related business processes.
  Functions as the gatekeeper, understanding the requirements of the executive, in order to prioritize issues according to
  urgency and to allocate time for scheduled events, travel and meetings
• Makes high level contacts of a sensitive nature, internally and externally requiring discretion and diplomacy
• Handles the details of a variety of matters on behalf of the executive.
  Responds to inquiries from faculty, staff, students and the public on behalf of the executive regarding organization
  operations, policies and procedures.
• Investigates issues and problems; drafts and prepare responses to urgent requests
• Maintains a comprehensive database of initiatives and assignments.
• Organizes ad hoc committees appointed by the executive on a broad range of issues.
• Prepares confidential reports for senior staff, systemwide and other officials
• Prepares responses to urgent divisional requests on behalf of the executive.
• Researches, compiles and summarizes issues, policies and topics; provides background information, talking points and
  briefing materials for the executive
• Other duties as assigned.

Minimum Requirements:

• 3 or more years of relevant experience.
• Bachelor's degree or equivalent combination of experience / training.
• Bachelor's degree in a related area or equivalent combination of experience /training

Preferred Requirements:

• Healthcare experience preferred.

At a minimum, a 7-year background check, education verification, employment verification, and drug screen will be conducted upon hire. Your suitability for employment is contingent upon successfully passing these required pre-employment screenings.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Don't miss out on this amazing opportunity! If you feel your experience is the match for this position please apply today and join our team. We look forward to working with you!