What are the responsibilities and job description for the Executive Assistant position at ApTask?
Position: Executive Assistant
Contract: 3 months Contract (Manager is looking to hire if right candidate)
Location: 127 Public Square Cleveland, OH
Pay Rate: 37/hr. on W2 - Non-benefitted (other than those mandated under state or federal law) for the same. Please note that this position does not include paid time off benefits. ApTask offers subsidized insurance coverage to our employees.
Job Description
Provides executive administrative support to Regional Sales Executive; performing diversified administrative and clerical duties as assigned. Often exposed to sensitive or confidential information, the Executive Assistant manages the day-to-day administrative operations, schedules meetings, communicates with internal and external stakeholders and composes written communications and presentations.
ESSENTIAL JOB FUNCTIONS
- Provides diversified administrative support to the leader including scheduling, travel arrangements, and coordination of meetings.
- Serves as a liaison to internal and external stakeholders and interacts with the most senior leaders in the market.
- Prepares confidential and sensitive documentation and correspondence which may be distributed to various internal and external stakeholders.
- Prepares presentations within PowerPoint while sourcing information from other systems and/or databases (i.e. Excel, Word, etc.). Edits and proofreads complex documents for accuracy.
- Effectively formats and manipulates data within Excel while creating and using a variety of formulas.
- Schedules appointments, answers phone calls and provides information to callers; composes and types correspondence; reads and routes incoming emails and other forms of communication.
- Maintains frequently changing calendar(s) and extensive contact lists.
- Consistently follows through on deadlines and projects, taking initiative on all work requests, providing status updates to managers and team as needed.
- Proactively anticipates needs and issues; recommends and takes action to proactively resolve challenges.
- Performs other duties and responsibilities as assigned.
REQUIRED QUALIFICATIONS
- Undergraduate degree in Business related field or equivalent experience
- 5 or more years of experience working with senior executives
- Strong working knowledge of Word, Excel, PowerPoint, Outlook
- Demonstrated problem solving, relationship-building and interpersonal skills
- Strong verbal and written communication skills and ability to work in a team environment
- Excellent attention to detail, organization and accuracy of work
- With direction, solves problems and anticipates needs
- Proven problem-solving skills with the ability to prioritize in fast-paced, high-pressure environment
- Demonstrated personal leadership
- Handles confidential information with discretion
Job Type: Contract
Schedule:
- Monday to Friday
Ability to Commute:
- Cleveland, OH (Required)
Work Location: In person
