Accounting Specialist

At APTIM, we come to work each day knowing that we are making an impact on the world. Our work spans from safeguarding and maintaining critical infrastructure to helping communities recover from natural disasters, from empowering our armed forces and first responders to reducing carbon and energy use, and from making cities more resilient against the threats of climate change to restoring contaminated ecological systems.

Job Overview: Under direction of the Business Manager, provides professional accounting and analysis support in AP, AR, and Payroll functions to project and divisions. Advises on financial matters and maintains full responsibility for designated projects.

What you can expect from APTIM:

• Work that is worthy of your time and talent
• Respect and flexibility to live a full life at work and at home
• Dogged determination to deliver for our clients and communities
• A voice in making our company better
• Investment into your personal and professional development

Key Responsibilities/Accountabilities:

• Prepare invoicing for fixed price and cost-plus lines, including support documentation.
• Prepare journal entries as they relate to balance sheet accounts, inter-company invoices, cash receipts, and

reclassifications of costs relative to Acquisition Command instructions; ensuing that they are within the
guidelines as stated in the CPAF Contract, Cost Accounting Standards (CAS) and Generally Accepted
Accounting Principles.

• Oversee Accounts Payable Processing and vendor accounts, PO & receipts pre-processing: daily software

processing, variance resolution, and Payroll dispensation.

• Maintain all AP, AR, and Payroll records appropriately and provide supporting documentation and

supplemental explanations to internal and external auditors.

• Maintain, reconcile, and ensure the accuracy of all Balance Sheet accounts and supporting detailed sub ledgers.
• Prepare all monthly journal entries to include vehicle and liability insurance accruals, union pension records,

award fee accruals, corrections to current and prior periods and other records as required.

• Prepare and distribute reports, special analysis and pertinent documentation as required to support projects,

internal divisions, and ongoing and onetime special projects.

• Reconcile and ensure the accuracy of all general ledger accounts to include fixed assets, balance sheet and

income statement line items.

• Track invoice payment status and reduce unpaid accounts receivable to the lowest extent possible.
• Participate in the financial month-end closing process in a timely manner; ensuring accurate accruals are

booked into appropriate accounts.

• Maintain schedules, logs, and supporting documentation for all reconciliations, special analysis, and project in

support of FROM departmental finance and accounting.

• Ensure that the FROM accounting systems and related sub-ledgers are in accordance and agreement with the

CPAF Contract, Internal Revenue Service (IRS) regulations, GAAP, FAR, CAS, and California State regulations.

• Ensure that reports required to support operating divisions, recurring and special projects and other users of

FROM data are distributed on a timely basis and that the data is accurate

• Oversee timesheet data entry, processing, and tracking in relevant systems.
• Update personnel records in appropriate systems.
• Process payroll to include termination payouts when necessary.
• Compute and update fringe, vacation, and PPL for Union employees.

Basic Qualifications:

• High School diploma or equivalent.
• (Preferred however not needed): AA degree with emphasis in Business Administration or Accounting. General accounting and/or government

contract accounting experience.

• 3 years of experience full proficiency in role or 1 year with applicable AA degree.
• The applicant may be required to demonstrate competency in above listed areas prior to employment
• Must possess a valid California driver's license
• Demonstrated knowledge in the operation of a computer and Microsoft office; Microsoft Excel: Intermediate

or Advance level.

• Minimum typing speed of 35 wpm and ability to use 10-key adding machine.
• Systems Used: MAXIMO, JDE, Citrix, SharePoint, Docusphere, and SmartData.
• Ability to translate budgetary numbers and categories into reports.
• Exceptional customer service and communication.
• Must be able to read, write and speak fluent English.
• Must have excellent verbal and written communication skills.

Job Type: Full-time

Pay: $30.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 3 years

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Accounting: 3 years (Required)

Ability to Commute:

• Barstow, CA 92311 (Required)

Ability to Relocate:

• Barstow, CA 92311: Relocate before starting work (Required)

Work Location: In person

Salary : $30