What are the responsibilities and job description for the Administrative Operations Coordinator position at Aramark?
Job Description
The Operations Coordinator helps maintain a safe and secure environment by actively monitoring the premises, including walking through a variety of locations. Required to preserve order while enforcing KDP regulations and directives pertaining to personnel, visitors, and the area. Frequently this role will provide customer service and information to employees and visiting customers. The Operations Coordinator is also required to authorize & deactivate badging access controls as needed to site personnel and visitors. This role is also responsible for the surveillance of the parking lot and facility physically and via video systems.
Job Responsibilities
- Provide daily direction and communication to employees to ensure functional duties are performed in a timely, efficient, and knowledgeable manner
- Coordinate and lead special projects
- Based on extensive knowledge and experience, provide guidance to other employees to solve problems, answer questions, and research issues that may arise within the administrative function.
- Recommend methods to improve operation processes, efficiency, and service to both internal and external customers.
- Serve as a resource for other departments on matters pertaining to functional area.
- Support the processing of weekly payroll including but not limited to the tracking of time and attendance, reporting commissions, and other related payroll in accordance with company policy and our on-site collective bargaining agreement(s).
- Post all notices from regional management and HR regarding Company Policy, payroll, HR, Benefits, and Compliance Practices as needed.
- Review and maintain the time and attendance system.
- Implement new administrative procedures and forms as directed
- Support the daily office functions by ordering supplies.
- Support inventory process
- Generating POs and maintaining perpetual inventory ordering system, which may include the following: ordering product, receiving product, and issuing product to the route daily
- Maintaining our POS database which may include writing POs and pulling in weekly sales and inventory results
Additional responsibilities include greeting visitors, assisting with mail and vendor deliveries, and assisting with the onboarding of new hires. Responsible for communicating effectively with multiple levels of personnel as well as assisting with emergency evacuation procedures. Requires the ability to work in varying levels of temperature and environment. Weekends, nights and holidays may be required, as needed.
This job profile does not contain a comprehensive listing of all required activities, duties, or responsibilities. Job duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.
Qualifications
- 3-5 years of work experience preferred.
- High School Diploma required.
- Associates Degree in a related field preferred.
- MS Office Experience with proficiency in Excel required.
- Effective communication skills.
- Excellent customer service and administrative skills required.
- Ability to develop and maintain a positive working relationship with others.
- Detail oriented, ability to multi-task, with strong organizational skills are required.
Education
About Aramark
Our Mission
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
About Aramark
The people of Aramark proudly serve millions of guests every day through food, facilities, and uniform services in 19 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.
