Human Resources Assistant

Description

Arc Human Services is seeking a Human Resources Assistant to join our team in our Canonsburg, PA Office!

Are you looking for a meaningful job that provides a dynamic work environment,
opportunity for advancement and the chance to MAKE A DIFFERENCE in the lives of
others? Arc Human Services is a premier provider of intellectual and developmental.
disability and mental illness support. We are a nonprofit organization dedicated to
improving the lives of those we serve since 1952.

Check us out on our company website; www.archumanservices.org

SUMMARY

The Human Resources Assistant is responsible for performing Human Resources duties on a professional level and works with the HR and Recruiting Team in supporting their needs.  In addition, this person will assist in the day-to-day operations, functions and duties in the Human Resources Department. The Human Resources Assistant carries out responsibilities in some or all of the following areas: departmental development, employee relations, recruiting and onboarding, benefit administration, performance management, HRIS administration and management and employee engagement.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Acts as first point of contact for employee relations issues and performance improvement discussions and participates in matters involving discipline, suspension and/or termination of employees.
• Control the internal process of performance evaluations by running reports s and reporting on delinquencies
• Assists with Worker’ Compensation, Unemployment Compensation, FMLA, EEO, ACA, ADA and Leave of Absence Management programs.
• Conduct project based work
• Format and maintain all job descriptions within the HRIS system.
• Audit and maintain I-9 for compliance
• Support the Human Resources department with the development and maintenance of the personnel policies, procedures and requirements.
• Meets regularly with HR team to discuss hiring needs and assist in the decision making  
• Builds applicant sources by researching and contacting community services, colleges, employment agencies, media, and internet sites.
• Attracts applicants by placing job advertisements in newspapers, job sites, university and college boards, and other internet sources
• Determines applicant requirements by matching job description and job qualifications.
• Screen applicants based on minimum requirements
• Participates in HR staff and program meetings when needed
• Records all applicant, screening, contact,  interview, and hire/rejection information
• Assists the HR Recruiting Team by updating open position report and maintaining requisitions and candidate profiles
• Comply with all applicable federal, state, local laws and regulations, policies and procedures and reports any concerns about compliance practices.
• Tracks new hire paperwork and electronically files as needed.
• Maintain personnel records for all employees, assuring presence of documents required for compliance with applicable regulations and laws, as well as agency policies.  Maintain confidentiality of employee records.
• Establish and maintain relationships with external sources including universities, technical schools and local high schools
• Monitor 30 day surveys and exit interviews to review employee satisfaction
• Assist the Human Resources department with the development and maintenance of procedures and requirements.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

QUALIFICATIONS/OTHER SKILLS/ABILITIES

To maintain confidentiality of all individuals, employee and agency information.  Maintain appropriate professional conduct and positive attitude worthy of agency representation. Identify third-party resources for advancing necessary skill set needed for continued growth. Demonstrated ability to succeed in an environment of changing priorities. Good organizational and analytical skills, excellent verbal and written skills, ability to comprehend instructions, and the ability to operate standard office equipment and computers.

COMPETENCIES

• Communication                                      
• Consultation
• HR and/or Recruiting Expertise
• Relationship Management
• Ethical Practice

EDUCATION and/or experience

Bachelor’s degree from a four-year college or university in Human Resources or related field, or an Associate’s degree in Human Resources or related field and two years of experience in Human Resources, or an equivalent combination of education and experience. Experience working within organizations licensed by PA State DHS Regulations is preferred.

Qualifications

.QUALIFICATIONS/OTHER SKILLS/ABILITIES

To maintain confidentiality of all individuals, employee and agency information.  Maintain appropriate professional conduct and positive attitude worthy of agency representation. Identify third-party resources for advancing necessary skill set needed for continued growth. Demonstrated ability to succeed in an environment of changing priorities. Good organizational and analytical skills, excellent verbal and written skills, ability to comprehend instructions, and the ability to operate standard office equipment and computers.

COMPETENCIES

• Communication                                      
• Consultation
• HR and/or Recruiting Expertise
• Relationship Management
• Ethical Practice

EDUCATION and/or experience

Bachelor’s degree from a four-year college or university in Human Resources or related field, or an Associate’s degree in Human Resources or related field and two years of experience in Human Resources, or an equivalent combination of education and experience. Experience working within organizations licensed by PA State DHS Regulations is preferred.

CERTIFICATES, LICENSES, REGISTRATIONS

PA State Criminal Background and FBI Clearances. PHR and/or SHRM-CP certificate is preferred but not a requirement.

WORK ENVIORNMENT

The employee works in an office environment.  This position may require travel to designated regional areas on an occasional basis. This job description identifies the major responsibilities of this position, it does not include all potential duties that may be assigned or needed for the efficient operation of the Human Resources Department.  This job description may be subject to modification to reflect changes in the requirements or functions of the position.  The position is also responsible for all other applicable duties as assigned by the Human Resources Director.