Sales Assistant/Administrative Assistant

About us

Architectural Grille is a small business in CONSTRUCTION_ENGINEERING in Brooklyn, NY 11215. We are data-driven and bold.

Our work environment includes:

• Growth opportunities

Architectural Grille, a Division of Giumenta Corporation, located at 42 Second Avenue, Brooklyn, NY, 11215 is a family-owned and operated manufacturing company that has been in business since 1945. We are seeking a full-time Assistant

Architectural Grille has strict Covid protocols in place. Additional information will be provided. There will be limited interaction with the public at this time.

Duties/Responsibilities:

Administrative duties

· Review scanned documents to confirm data entered correctly.

· Process insurance requests received from clientele.

· Send exception reports to the sales team for orders as requested.

· Set up accounts, enter quote requests into salesforce as needed.

· Provide backup to reception as needed including assisting walk-in in clients, clients picking up orders, answering phones, checking voicemail, data entry as needed.

· Assist in contacting clients to obtain more information needed.

· Assist in cleaning up duplicate account data as needed.

• Ensure high levels of customer satisfaction through excellent customer service

· Additional projects as requested

Sample/Marketing Kit - Tracking and fulfillment

· Enter and fulfill sample requests from clientele. This will include data entry in salesforce, fulfillment of physical samples requests, providing tracking information, and follow-up to clientele.

· Maintain sample inventory and replenishment including in showroom.

· Maintain inventory, replenishment, and fulfillment of marketing kits as needed.

· Label samples as needed.

· Print labels for samples and stock as needed.

Qualifications/Requirements:

• Friendly, helpful, confident, and engaging personality
• Basic administration skills
• Basic understanding of customer service practices
• Solid communication and interpersonal skills
• Customer service focus

· Microsoft Excel, Microsoft Word, Microsoft outlook

· 1 year of Salesforce preferred

· Time Management skills

· Problem sensitivity and creative thinking

· Neat and organized

· Ability to work in a team atmosphere

· Ability to communicate in a clear and concise manner to achieve the intended objective

· Ability to adapt to change

Americans with Disabilities Specifications: The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the

Introductory Period: 90 Days

After Thirty Days

· Health Care

· Paid Holidays

Paid Time Off (PTO):

· Beginning 1/1 after completion of six months: 10 PTO’s

· Beginning 1/1 after completion of two years: 12 PTO’s

· Beginning 1/1 after completion of three years: 13 PTO’s

· Beginning 1/1 after completion of four years: 14 PTO’s

· Beginning 1/1 after completion of five years: 15 PTO’s

· Beginning 1/1 after completion of six thru nine years: 20 PTO’s

· Beginning 1/1 after completion of 10 years plus: 25 PTO’s

After One Year:

· Ability to contribute to the company 401(k) plan

· Safe Harbor Plan 3% of your salary

· Profit Sharing Plan

Other Opportunities:

· Year-end performance bonus (if warranted)

· Annual increase (if warranted)

· Transit Check

· Voluntary Benefits from Extensis ( Dental Plan, Vision Plan, Short Term Disability, Beyond Perks, Term Life Insurance, Flexible Spending, Long Term Disability, Credit Union, Group Home/ Auto Insurance, Critical Illness Insurance, Pet Benefit Plan, Section 529 College Savings, Pre-paid Legal Services, and Aflac)

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Supplemental Pay:

• Bonus pay

COVID-19 considerations:
Yes

We provide proper protection, have safety partitions up, practice social distancing and have limited the public from entering our facility.

Work Location: One location