Accounting/Administrative Assistant

administrative assistant (Ozark, mo)
The Accounting/Administrative Assistant is a full time position, 40 hours a week on site. The main responsibilities of the job are maintaining office operations, accounts receivable/payable, and supporting the HR/Office Team in all business and activities. The position is best suited for an independent worker who thrives in a support capacity, is sharp with quickbooks and accounting, and values working within a small team.

Requirements preferred but aren't limited to:

• First point of contact for external visitors and callers. Answer all calls, greet visitors, and assure they are directed to appropriate parties.
• Manage all incoming mail.
• Order and maintain supplies for the office.
• Generate and distribute Account Receivables communications. File and retrieve documents in online company Google Drive.
• Assist with all Accounting needs as directed.
• Set up the budgets and job tracking for the Project Managers
• Organize and track all gas receipts for fleet trucks on job sites.
• Generate reports for Project Managers/Management team.
• Assist Project Management team and Field Supervisors with special reports and various tasks as needed relating to payroll or expenses.
• Assists with obtaining vehicle registrations and insurance documentation for the fleet vehicles.
• Sort and file incoming documents from Accounts Receivable email inbox.
• Complete miscellaneous office tasks: scanning all receipts, invoices, shredding, filing, scanning, shipping, and mailing.
• Monitor, edit and provide status reports on timesheets each week. (Monday)
• Assist Purchasing Dept. with Subcontract and Change Order updates.
• Sort Vendor/Expense checks to be paid or distributed to Vendors/Contract employees/Job Sites.
• Enter reimbursement receipts/gas reimbursement/Amex expenses including monthly reconciliation
• Regularly stock kitchen items and place Sam’s Club/Wal-Mart orders as needed.

In 2019 ArcStar Electric was started in Ozark, MO with the belief that growth comes by listening and responding to both clients and employees, creating a winning culture. The number one goal of ArcStar is the Safety of our Employees and maintaining our culture and core values.

Equal Opportunity Employer, including disabled and veterans.

ArcStar Electric Job Description

Job Title: Administrative Assistant

Status: Non-exempt/hourly

Schedule: 40 hours per week M-F 7:00am-3:30pm

Educational & Experience Requirements:

• Minimum of associate degree in administrative or business management or at least three years of related experience in a professional office setting

Job Type: Full-time

Pay: $15.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Ozark, MO 65721: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)
• QuickBooks: 1 year (Required)
• Accounts payable: 1 year (Required)

Work Location: In person

Salary : $15 - $20