Billing Analyst

Specifications:

Job Title: Billing Analyst

Location: Onsite – Fort Collins, CO

Department: Accounting

Job Type: Full Time

Rate: $45,000 - $55,000 commensurate with experience and expertise

Reports To: AR Manager

Company Introduction:

Ardalyst’s primary goal is to deliver cybersecurity and digital transformation solutions that help our clients protect their business and expand their competitive edge. Ardalyst is a combination of the words ardent and catalyst, as we are passionate change agents looking to uplevel our whole industry. By challenging common wisdom, sharing best practices, and looking at problems differently, the Ardalyst team helps educate public and private institutions on how best to mature workforces, processes, and technologies to thrive and succeed in a rapidly changing environment.

Job Summary

Role Summary:

We are seeking an AR Specialist/Billing Analyst to add to our team. In this role, you will provide support to project teams and subscription managers to ensure that the right data is collected, approved, and ready for invoicing, and that invoices are sent on a timely basis. The ideal candidate will be extremely detail oriented, well organized and exhibit a positive team attitude. You must possess an ability to conduct independent research and analysis and share results with management and/or peers.

Fit for the Role:

As a growing startup, we need to mature and streamline our accounting practices as well as implement systems to support and automate functions such as sales and forecasting. You must be a builder who can identify organizational goals and objectives, build and manage a team, and design processes and systems. The right individual will have growth opportunities to AR Manager, other bookkeeping and accounting roles or project administration and sales support roles.

Fit for the Culture:

Bootstrapper – you can create new things, not just manage existing ones. You work well individually and as a team. You don't let fear of failure get in your way and keep trying until you have a breakthrough.

Innovator – once you have something built, you can systematize it, make it repeatable, and iterate on it to create improvement.

Geek – you crave the details, can't stop learning, and love to teach others.

Fit for the Environment:

Speak your mind – Collaboration is at the heart of everything we do and our belief in diversity of people supports our goal for diversity in thought. Ardalysts (that’s just what we call ourselves) come ready to contribute and find solutions.

Get it done – We always trust you to work where you want, when you want, because the goals you meet matter more than the location of your seat.

Focus On Your Strengths – We invest in understanding the strengths and weaknesses of each employee so that you can shine at what YOU do best.

See Yourself Grow – Ardalysts have cited being encouraged to take educated risk, kick-start progress, and advance their skills as one of their favorite things about working at Ardalyst and we’re determined to keep it that way.

To help understand our culture and operating model, recommend you read Patrick Lencioni's "The Advantage" and David Marquet's "Turn the Ship Around!"

Duties/Responsibilities:

• Manage subscriptions in subscription billing system.
• Process billing of variable rate products & services.
• Request purchasing of resale subscription products.
• Provide information to AR manager for transaction entry into QuickBooks.
• Process month end integration between billing system and accounting system.
• Calculate Annual Recurring Revenue each month.
• Manage collections efforts for subscription customers and escalate to appropriate personnel for collection problems.
• Coordinate time entry, expense, project budget and forecasting reviews with Project Managers.
• Provide budget consumption, forecast vs. actuals reports to Project Managers.
• Identify budget problems and assist with invoicing time and expenses.
• Process change orders, set up new timekeepers and assist Project Managers with updates.
• Support the sales team with quote generation.
• Request Purchase Orders from the AP Manager and oversee the purchase of resale products from various partners.
• Leverage banking/escrow relationships for large purchases and coordinate signatures between customer, seller and bank.
• Manage collections and escalate collection problems to appropriate sales and delivery staff.

Required Skills/Abilities:

• Proficient in executing tasks and delivering assignments with a strong emphasis on accuracy.
• Ability to develop and document processes to enhance efficiency and ensure clear guidelines.
• Strong communications skills, both written and verbal.
• Ability to work independently and as part of a collaborative team.
• Initiative-taking, highly organized and detail oriented with a strong ability to prioritize and multi-task.
• Knowledge and understanding of applicable laws and regulations.
• Demonstrated experience creating comprehensive financial statements and reports.
• Exceptional customer service skills to resolve issues promptly and support stakeholder needs.
• Strong knowledge using Microsoft Excel, including Pivot Tables and complex formulas.
• Understands SaaS and Project Accounting.

Qualifications:

• Bachelor’s degree in accounting, finance or related field.
• 2 years of experience with QuickBooks, both online and desktop.
• 1 years of experience as an AR Specialist or Billing Analyst.
• 1 years of experience utilizing project accounting and billing systems.
• Knowledgeable about Staxbill or alternative subscription accounting and billing systems.

Benefits:

• Paid Time Off (PTO)
• Paid Holidays
• 401(k) Retirement Plan
• Health, Dental, Vision and Life insurance
• Short Term and Long-Term Disability insurance
• Monetary assistance with training and certifications
• Flexible Hours

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to work out of our Fort Collins office 2-3 days per week.

Disclaimer

Ardalyst Holdings, LLC and their operating companies are EOEs that empower employees, no matter their race, color, religion, sex, gender identity, sexual orientation, national origin, disability, veteran status, or other protected characteristic—to meet and exceed customer expectations and thrive in a collaborative and dynamic work environment.