Marine Operations Coordinator

Schedule: This position works Sunday through Thursday 8AM-5PM 

Benefits: Medical, Dental, Vision, STD, LTD and life insurance. Generous Vacation, Sick and Floating Holiday policy. Transit Subsidy.  

Position Summary: 

The Marine Operations Coordinator works closely with all departments in coordinating crew and company objectives and schedules. The ideal candidate would be organized and efficient with great attention to detail. This position is responsible for providing administrative assistance and ensuring back-end processes of the Marine Operations department run smoothly.

Essential Job Functions 

Scheduling  

• Manage, input, and maintain weekly schedule for Marine Operations Crew in Kronos 
• Collaborates with all departments to accurately maintain calendars for each boat detailing all boat movements 
• Arranges fueling appointments, drill schedules, department meetings and more  
• Ensures staffing needs are met in accordance with Coast Guard regulations 

Administrative 

• Ensures timesheet accuracy for all marine operations crew biweekly 
• Coordinates pre-employment drug tests with new hires 
• Maintains communication with new hires prior to start date 
• Assists management in preparation of orientation and training materials 
• Reviews department materials created by others and offers suggestions for improvement 

Quality Assurance 

• Monitors end of day forms from captains and crew 
• Reports any problems, accidents, unsafe conditions, or equipment trouble relayed through end of day forms to the necessary department 
• Monitors customer satisfaction in relation to Marine Operations crew through online reviews 
• Collaborates with sales department to ensure that crew receive the necessary information to provide clients with consistently excellent products and service 
• Conducts regular analysis of processes and procedures, providing feedback to management 

Other Duties 

• Meets regularly with management to report and organize strategic plans for team objectives 
• Presents progress and results of tasks to management and other interested parties 
• Fills in for management in their absence, coordinating schedules, and managing inventory, and supplies 
• Performs other relevant duties as required