What are the responsibilities and job description for the Office Coordinator II position at Arrowhead Economic Opportunity Agency?
Provides coordination, communication and administrative support to the department director, management team and program staff. Performs a wide variety of duties, including administrative, clerical, and direct service functions. A high degree of confidentiality is required.
High school graduate or equivalent. Minimum 4 years of training and/or experience in administrative support, business, secretarial, or office procedures. Computer literate in Microsoft Office software.
High school graduate or equivalent. Minimum 4 years of training and/or experience in administrative support, business, secretarial, or office procedures. Computer literate in Microsoft Office software.
Needed Attributes: Excellent organizational skills required, proactive worker. Ability to manage multiple priorities with a high level of accuracy. Can communicate effectively both verbally and in writing. Works well as part of a team, yet independently.
- Provides assistance and information to the public by phone and in person.
- Utilizes computers for data entry, word processing, and a variety of other tasks.
- Maintains a communications system for disseminating information to all staff.
- Assists clients with applications to a variety of services.
- Performs community outreach and represents the agency to the general public.
- Provides technical assistance to program and support staff.
- Completes for submission required program reports for multiple funding sources and maintains program files.
- Ensures that program files meet all applicable compliance requirements.
- Process correspondence, purchase orders, billings, vouchers, timesheets, contracts and legal documents.
- Types, files, makes photocopies, and performs telephone, mail, and fax duties.
- Assists with personnel duties and special projects.
- Schedules meetings, seminars and travel arrangements.
- Records and transcribes meeting minutes.
- Maintains an updated list of equipment and office inventory.
Salary : $20 - $0
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