Administrative assistant

Job Title : Administrative Assistant II

Location : 8200 Coral Sea Street NE Mounds View Minnesota 55112

Duration : 24 Months

Job ID : 14090

JOB DESCRIPTION

We seek an outgoing, positive individual to fulfill the role of Administrative Assistant / Office Coordinator. This role will work as part of the Medtronic Research and Development (R&D) Department in supporting day to day administrative duties in the department.

This is a great opportunity for someone to help support life changing work and be part of the R&D team!

The individual sought will be responsible for performing general duties in support of the department. Duties will vary overt time but will include some or all of the following :

Scheduling Meetings

Assisting in the booking of meeting rooms for management meetings or department events

Calendar management for VP - R&D

Placing purchase orders (POs) for R&D materials from vendors as directed by the engineering teams

Working with the engineering teams to resolve purchasing queries with suppliers as they may arise

Creating and maintaining minutes from R&D management meetings

Expense reports for the R&D management team

Agendas for internal / external visitors to the site

Arrange travel for the R&D management team

Support the compilation of management updates

Scheduling and development of content for group all-employee meetings

Coordinating with site facilities and IT departments to escalate and resolve issues affecting the R&D department as they arise

This role will be one which works under general supervision and will report to one of the R&D management team.

Qualifications and Skills Required :

2-year degree or 2 years of Relevant Experience

Excellent communication skills required

Good interpersonal skills and the ability to work as part of a team

High level of professionalism and discretion is critical

Ideally a minimum of 6 months experience in a similar role

Knowledge of and experience with working with MS Word, MS Excel and MS Powerpoint

Hiring & onboarding - Scheduling phone screens and interviews, preparing cubicles / spaces for new hires, logistically onboarding new hires (facility tours, Workday help, badge requests, ordering computer, monitor, keyboard, phone, etc.

as well as collecting, distributing, and maintaining an onboarding checklist)

Documentation systems - Documentation support for Agile, Approved Supplier List, Outreach planning à WISE event and co-op recruiting require several outreach-type events.

This is more of my time spent on logistics rather than content.

Purchasing Support PO’s. Ariba for ordering supplies / services and Readsoft for resolving invoices

Outreach planning à WISE event and co-op recruiting require several outreach-type events. This is more of my time spent on logistics rather than content.

Travel arrangements

Printers person to troubleshoot or report issues, order, change toner, recycle used etc.

Shipping could handle basic u-ship stuff (I would probably continue doing these myself, but may be good to delegate low priority shipments);

Cube space managing R&D space vs other requests, help with locating or relocating employees

Food new hire welcomes, lunches for team events, etc.

Scheduling large meetings like reviews or recurring meetings requiring video rooms at multiple sites

Signage maintain end of row signs for who sits there, print cube nameplates for new employees

Creating and maintaining email local distribution lists

Managing logistics, slides etc. for R&D Updates and Employee Meetings

Support logistics around training

Other duties may be assigned

Ritu Lalvani

Technical Recruiter

Cell : (651)304-6185

Ritu.lalvani@artech.com

Last updated : 2024-07-30