Admissions Assistant

Interpersonal, Teamwork & Misc.

Communicates unresolved work-related issues productively & effectively solves problems

Handles confidential information appropriately and is HIPAA compliant

Friendly and courteous to residents, co-workers etc, and takes ownership in solving problems (taking initiative where appropriate)

Works well in a team, owning personally assigned work and assisting wherever needed to get the job done

Follows established policies and guidelines

Reliable and predictable attendance

Other Duties as assigned

Administrative Functions

Receive and follow work schedule/instructions from your supervisor and as outlined in our established policies and procedures.

Assist in interviewing residents/guardians/sponsors and obtaining required admission information and signatures.

Assist in the resident admission orientation program in accordance with our established policies and procedures.

Admit and prepare identification records for residents in accordance with established policies and procedures.

Maintain an accurate record of available beds.

Admit, transfer, and discharge residents in accordance with established policies and procedures.

Develop and maintain a good working rapport with inter-department personnel, as well as other departments within the facility.

Provide residents with admission information packet (e.g., resident rights, notice of privacy practices, admissions contract, etc.). Review as necessary.

Obtain the resident/guardian’s signature on all required permits, releases, authorizations, etc.

Maintain a current listing of all residents and assigned room numbers. Provide copies of such listing to nursing service, management, government agencies and personnel, etc., as necessary and in accordance with our privacy rules.

Attach preadmission documentation to admission papers as appropriate.

Perform secretarial duties, as necessary.

Assure that work/assignment areas are clean and records, files, etc., are safely stored before leaving such areas on breaks, end of workday, etc.

Assist in developing procedures to ensure records are properly completed before filing.

Collect, assemble, and check admission papers. Forward to appropriate department.

Obtain the resident’s assigned room number. Place on all necessary admission papers.

Forward completed medical records to the Health Information/Medical Records Department as appropriate.

Maintain a record of authorized information taken from records i.e., type information, name of recipient, date, department, etc., in accordance with our facility’s established privacy policies and procedures.

Abstract information from records as authorized/required for insurance companies, Medicare, etc.

Notify nursing service when the resident has arrived at the facility to assure that a member of the nursing staff escorts the resident to his/her assigned room.

Maintain various registries as directed including register for admission and discharge of residents.

Review/explain the resident, and/or guardian, room rates, billing procedures, visitors/guest privileges, restrictions, resident care procedures, etc., as appropriate.

Establish and maintain resident master card file.

Notify nursing service and call for assistance, as necessary, if resident is disturbed/violent upon admission or if resident shows symptoms of infectious/communicable disease.

Refer admission problems to proper authority, i.e., office supervisor, credit manager, nursing service, social services, etc.

Maintain a resident waiting list in accordance with established policies and procedures.

Keep abreast of current Medicare/Medicaid regulations governing admission/discharge requirements of health care facilities.

Maintain daily and monthly census report as directed.

Assist the MDS Coordinator in scheduling resident assessments.

Committee Functions

Serve as secretary to various committees as directed

Personnel Functions

Report known or suspected incidents of fraud to the Administrator.

Ensure that departmental computer workstations left unattended are properly logged off or the password protected automatic screensaver activates within established facility policy guidelines.

Staff Development

Attend and participate in facility mandatory in-service training programs as scheduled (e.g., OSHA, TB, HIPAA, Abuse Prevention, etc.).

Attend and participate in workshops, seminars, etc., as approved.

Safety and Sanitation

Report all unsafe/hazardous conditions, defective equipment, etc., to your supervisor immediately.

Equipment and Supply Functions

Ensure supplies have been replenished in work areas as necessary.

Budget and Planning Functions

Report suspected or known incidence of fraud relative to false billings, cost reports, kickbacks, etc.

Resident Rights

Maintain the confidentiality of all resident care information including protected health information. Report known or suspected incidents of unauthorized disclosure of such information.

Knock before entering a resident’s room.

Assure that residents’ rights to fair and equitable treatment, self-determination, individuality, privacy, property and civil rights, including the right to wage complaints, are followed.

Ensure resident’s valuables are inventoried and deposited or a “Release from Responsibility” form is signed in accordance with established policies and procedures.

Provide resident/family with information concerning resident funds, resident rights, advance directives, etc.

Physical Capabilities

Must be able to move intermittently throughout the workday.

Must be able to see and hear or use prosthetics that will enable these senses to function adequately to ensure that the requirements of this position can be fully met.

Must meet the general health requirements set forth by the policies of this facility which includes an annual TB

screening and physical examination.

Must be able to sit for extended periods of time.

Must be able to lift and carry up to 25 pounds.

Must be able to cope with the mental and emotional stress of the position.

Environmental Conditions

Primarily inside work, normal temperatures, some noise, occasional fumes/odors, chemical exposure, and potential exposure to

bloodborne pathogens.

This job cannot be performed without exposure to the stresses associated with an intimate, 24-hour skilled care environment

that delivers care and services primarily to disabled and cognitively impaired residents in an aging population.

Examples of these stresses include, but are not limited to: emergency health or safety response, weekend and holiday duty, unusual or impaired behavior by residents, family reactions to having a loved one in a nursing home, death and dying, oversight of state

surveyors, ombudsmen and federal officials, presence of consultants and attorneys, and variable involvement of medical staff.

Job Type: Part-time

Pay: $18.00 - $20.00 per hour

Schedule:

• Weekends only

Experience:

• Microsoft Office: 1 year (Preferred)
• Customer service: 1 year (Preferred)

Work Location: One location