What are the responsibilities and job description for the Administrative Coordinator position at Ascension?
Ascension is seeking an Administrative Coordinator to join our team. This role will support complex and high-volume calendaring, travel planning, and managing expense reports for our Strategy and Innovations Leadership Team. The Coordinator provides onsite and/or remote support to our leaders across the Company and its locations.
This is a full time remote position.
What You Will Do
In this position you will:
- Provide remote high-volume travel scheduling, expense reporting and calendaring support.
- Manage complex calendars for multiple Ascension leaders.
- Schedule internal and external meetings for multiple leaders.
- Schedule and manage recurring and ad-hoc meetings and room bookings across campuses.
- Learn and utilize internal and external tools to provide support.
- Establish ongoing relationships and communications with clients to learn business priorities and apply those to support.
- Partner with clients and other Coordinators/ Administrators for meeting coordination.
- Provide proactive time management recommendations.
- Coordinate domestic travel arrangements.
- Maintain program scope of support within agreed-upon service level agreements.
- Provide coverage support for Coordinator and Executive Assistant colleagues.
- Collaborate with colleagues on best practices and knowledge sharing.
What You Will Need
Education:
- High school diploma or GED required.
Additional Preferences
- 3 or more years of experience coordinating schedules, managing complex calendars seamlessly.
- 3 or more years of experience coordinating travel, meetings and conferences.
- 3 or more years of experience handling expense reporting.
- Providing support to multiple leaders.
Why Join Our Team
When you join Ascension, you join a team of over 150,000 individuals across the country committed to a Mission of serving others and providing compassionate, personalized care to all. Our inclusive culture, continuing education programs, career coaches and benefit offerings are just a few of the resources and tools that team members can use to create a rewarding career path. In fact, Ascension spent nearly $46 million in tuition assistance alone to support associate growth and development. If you are looking for a career where you can grow and make a difference in your community, we invite you to join our team today.
Equal Employment Opportunity Employer
Ascension is an equal opportunity employer (EEO) and affords equal opportunity to all associates and applicants without regard to race, color, religion, national origin, citizenship, gender identity, sexual orientation, age, physical or mental disability, veteran status, genetic data, or other legally protected status.
For further information regarding your EEO rights, click on the following link to the “EEO is the Law” poster:
http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf
EEO is the Law Poster Supplement
Please note that Ascension will make an offer of employment only to individuals who have applied for a position using our official application. Be on alert for possible fraudulent offers of employment. Ascension will not solicit money or banking information from applicants.
This employer participates in the Electronic Employment Verification Program. Please click the E-Verify link below for more information.
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