Accounts Receivable Coordinator

Title

Account Receivable Coordinator

Job Summary

The Account Receivable Coordinator will be the primary resource for various North American sites for the daily tracking, reporting, and booking of customer collection / payment activities. Position will interact daily with customers in the collection of open balances and balance discrepancy resolution. The position will assist the Finance Team in analyzing customer credit risk as well as establishing credit limits.

Essential Functions and Responsibilities

• Posting of cash payments received into the proper Ascensus site ERP system.
• Communicate with customers regarding payment timing, balance amount, account discrepancies and any other customer inquiries. Activities will include:
• Documenting and communicating customer interactions to appropriate Ascensus Team Members.
• Coordinate the Ascensus customer invoice / payment notification system to alert individual customers of upcoming or unpaid invoices.
• Coordinate the Ascensus internal review(s) of open customer balances, ensuring follow up actions are properly documented and distributed among Team Members.

• Assist CFO / Controller with the review and document individual customer credit risk. Activities will include:
• Managing, improving and standardizing the Ascensus process for analyzing individual customer creditworthiness.
• Assisting with recommending credit limits and payment terms & conditions for individual customers.
• Working with Internal Ascensus Team Members, banks and 3rdparty logistic service providers in the creation, monitoring and closing of letters of credit / other enhanced customer payment methods available to Ascensus.

• Assist Finance Team with tracking and reporting customer invoicing for sales tax in accordance with government guidelines. Activities will include:
• Obtaining and maintaining sales tax exemption forms from individual customers.
• Interacting and maintaining the data required by the VERTEX system that assists in the determination / invoicing of sales tax to USA based customers.
• Review and approval of state sales tax reports

• Assist the Financial Team with monthly closing of the financial system and preparation of financial statements. Activities will include:
• Ensuring all customer payment transactions have been properly reflected in the Ascensus ERP system.
• Reconcile select balance sheet accounts.
• Posting journal entries to the Ascensus ERP system.
• Filing sales and use tax returns.

Minimum Qualifications

Basic Qualifications

• 8-10 years of Accounts Receivable experience
• Strong communication skills including speaking with customers in a positive / decisive manner
• Ability to define problems, collect data, establish facts, and draw conclusions.
• Strong organizational, problem-solving, and analytical skills.
• Ability to manage priorities and workflow
• Ability to work independently and as a member of various teams and committees
• Proven ability to handle multiple projects and meet deadlines
• Strong interpersonal skills

Prefer:

• Knowledge of the fundamental principles and practices of accounting.
• General understanding of customer invoicing and payment process.
• Knowledge of SAP software is preferred but not required.
• Strong skills in Word, Excel, PowerPoint, and Outlook.

Educational Requirements:

• B.S. in Business, Accounting or equivalent is preferred.

Job Type: Full-time

Pay: $22.00 - $26.50 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Physical Setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Evans City, PA 16033: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Accounting: 8 years (Preferred)
• Microsoft Excel: 1 year (Preferred)

Work Location: One location