Information Technology Executive Administrator

Description

Does the thought of taking a company into the Industry 4.0 revolution get you excited?

Do you want to take that excitement and knowledge and work for a world-class organization?

Then apply today to join our team at Ashley Furniture – the World’s Largest Furniture Manufacturer!

Information Technology Executive Assistant

What Will You Do?

The Executive Administrative Assistant will provide daily administrative support to department executive in addition to supporting functions, as needed, within the department. This position will also assist with projects as assigned and will demonstrate a wide degree of latitude and creativity.

• Maintain confidentiality and apply discretion at all times.
• Serve as a customer service ambassador for the department/company they support.
• Complete day-to-day administrative functions such as answering phone calls, organizing file systems, responding to department as well as internal and external requests, running errands, photocopying, handling mail, ordering supplies, etc.
• Manage Executive’s calendar; schedule and coordinate meetings, reserve conference rooms, etc.
• Prepare routine and advance correspondences including letters, memorandums and reports.
• Research, create and maintain various reports and presentations for management for presentation to executives as well as other internal and external customers.
• Coordinate travel as requested including commercial airline, rental cars, company cars, shuttles, hotels, etc. Collaborate with the travel department as needed regarding trips needing a Company jet and other special accommodations.
• Submit, review and approve travel and other expenses for the department, as needed.
• Prepare agendas for meetings. Record, compile, transcribe, and distribute minutes of meetings.
• Provide other administrative and customer support as needed.
• Demonstrate the Company’s Core and Growth Values in the performance of all job functions.

What Do You Need?

• 5 years’ experience in top or executive level administrative support, Required
• 2 Years’ in supervisor/management experience
• Bachelor Degree in Business or related field or equivalent work experience, Required
• Moderate for Domestic travel
• Flexible and willing to work extended hours when necessary.
• Strong attention to detail and accuracy
• Maintain confidentiality
• Excellent verbal and written communication skills
• Excellent interpersonal skills
• Effective time management and organizational skills
• Handle multiple projects simultaneously within established time constraints
• Knowledge of computer skills and relevant software such as MS Office Suite
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping
• Meeting and event coordination
• Work independently as well as in a team environment
• Planning, organizing, and prioritization skills
• Flexibility and adaptability
• Receive and interact with incoming clients and visitors
• Analytical and problem solving skills
• Working knowledge of Continuous Improvement
• Perform under strong demands in a fast-paced environment
• Work professionally with customers and co-workers to efficiently serve our customers, treating both with enthusiasm and respect
• Display empathy, understanding and patience with employees and external customers
• Respond professionally in situations with difficult employee/vendor/customer issues or inquiries

Who Are We?

• We offer competitive pay and excellent benefits.
• We are a multi-billion dollar company and the largest manufacturer of furniture in the world, and offer one of the industry’s broadest product assortments at over 20,000 storefronts in 123 countries.
• Growth-Focused is one of our core values, and we are dedicated to helping you grow with us through training, mentoring, and coaching as well as investing in the latest design tools, production equipment and new technologies.
• Environmental efforts are a priority as we continually seek to recycle, reuse and replenish every day.
• Millions of dollars are contributed annually to local and national charities as we seek to improve the lives of people around the world.
• We are an equal opportunity employer and provide a drug-free working environment. While Ashley appreciates the interest of all candidates only those meeting specific position requirements may be contacted. Principals Only.