Program and Conference Manager

PROGRAM and CONFERENCE MANAGER
APPAM partnered with the American Society of Health Economists (ASHEcon) in 2017 to oversee the daily management needs of the organization. To further the mission of ASHEcon and to assist with the growing needs of APPAM, a coordinator is needed to provide support for these new programs and projects. The Program and Conference Manager would split their time between APPAM and ASHEcon tasks but would largely focus on ASHEcon during the first year.

PRIMARY FUNCTIONS
Responsibilities include helping manage the ASHEcon Annual Conference education program submission process, assist with creating the sessions and conference agenda, assist with the planning and execution of the conference (with the assistance of a meeting planner), manage the awards submissions process, coordinate marketing efforts, help manage the website and assist with other program and membership management tasks.

The successful candidate will work closely with all APPAM team members to make sure that all meetings and conference arrangements help achieve APPAM/ASHEcon goals and strategic objectives.

The successful candidate will:

• Have 3 – 5 years program management and event planning experience

• Be a proactive, take charge person. APPAM has a small staff and every employee needs to take full ownership of their role

• Be excited at the prospect of working with a small staff and a superior multitasker. Tasks and responsibility areas are not at all siloed

• Have excellent organization skills. The successful candidate will be managing several projects at once and should excel at that

• Be able to comfortably manage a lot of details and exhibit great attention to detail

• AMS/CMS/Abstract management experience a plus, specifically Confex, MemberClicks, WordPress and MailChimp

• Be proficient with Microsoft Office, particularly Excel

• Have the ability to manage timelines

• Have superior oral and written communication skills

• Be able to work independently and meet deadlines

• Be a team player and able to work well with others

• Possess impeccable customer service skills

• Be comfortable—and enthusiastic--with taking on new projects

• Be required to travel at least a few times per year

• Interest in public policy/health policy issues a plus

EDUCATION

Bachelor’s Degree

SUPERVISORY DUTIES

Occasional supervision of temporary or contract employees

COMPENSATION AND BENEFITS

Salary is $65,000. This position is a full time, exempt position. Benefits include full health, dental and vision insurance, 8% 403(b) employer contribution, short and long term disability insurance, a flexible work schedule including the opportunity for remote work, a great downtown DC location and a casual office environment. This is a great opportunity to work in a small office and be part of a dynamic team.

TASKS

· Coordinate all the submitted and accepted proposals for the ASHEcon Annual Conference by managing the online submission database.

• Act as the point of contact for all members submitting proposals.

• Act as the point of contact for Program Committee members as they review proposals.

• Oversee the acceptances and rejections for the conference, including help create and schedule and the 180 sessions for the annual conference.

• Manage the preparations for the ASHEcon Annual Conference, a gathering of 1000 people, along with a meeting planner. This includes all F&B orders, AV requirements, hotel specifications, volunteers, speakers and all content.

• Help manage and update the website.

• Help manage ASHEcon’s social media accounts.

• Coordinate the marketing and membership recruitment efforts of the organization.

• Work with sponsors for the annual conference.

• Manage the awards submissions and work with the committees on judging the awards.

• Assist with various program management tasks, including managing timelines, rosters, preparing communications for volunteers, etc.

• Prepare and send regular member emails apprising them of events and programs, etc.

• Prepare the quarterly newsletter, with assistance from the newsletter committee who provides the content.

• Manage relationships with affiliate organizations (AEA, ASSA, etc.)

• Help oversee the ASHEcon budget to ensure that guidelines are adhered to.

• Provide support for other APPAM programs and projects as assigned.

ABOUT APPAM

The Association for Public Policy Analysis and Management (APPAM) is a leading professional association for the public policy research field. The 3,200 individual members of APPAM include academics, practitioners, and students. The 100 institutional members of APPAM include graduate and undergraduate schools of public policy and management, and many leading policy research organizations and think tanks. APPAM sponsors an annual public policy research conference with 2,500 attendees, a second, smaller annual conference with approximately 100 attendees, annual international conferences, student conferences, a professional journal—the quarterly Journal of Policy Analysis and Management (JPAM)—and several other special programs and projects. More information can be found at APPAM.org. There are currently 7 staff people and the budget for the organization is $2 million.

ABOUT ASHEcon

The American Society of Health Economists (ASHEcon) is a professional organization dedicated to promoting excellence in health economics research in the United States. ASHEcon provides a forum for emerging ideas and empirical results of health economics research. The major activity through which ASHEcon achieves its mission is conducting a meeting in the US. ASHEcon is governed by a Board of Directors comprised of a highly distinguished group of health economists from all parts of the United States.

Job Type: Full-time

Pay: $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Education:

• Bachelor's (Required)

Experience:

• Events management: 3 years (Required)

Work Location: One location