Junior Administration Assistant

Our client, one of the top 5 banks in Canada, is looking for their next Junior Administration Assistant to support their office located in downtown Toronto.

Role Title: Administrative Assistant

Start Date : May 1st

Contract Duration: 12 months

Working Hours: 8:30am - 5:00pm

Remote: 3 days in office, 2 at home (Hybrid)

Job Details

• Will support 12 professionals of varying seniority in the Debt Capital Markets team, working closely with other Administrative Assistants who support other members of the team.

• General responsibilities: calendar management, expense management, travel coordination, maintaining data in Salesforce (Client Relationship Management tool), occasional event coordination, other ad-hock administrative duties.

• The work environment for this role is on the trade floor, it is not a typical office environment. It is an open workspace where the AA sits with the team they support. They need to be comfortable working in a louder work environment and focus through distractions.

• Maintains and monitors calendars of scheduled appointments, upcoming events and matters requiring immediate attention as directed by the professional.

• Coordinates meetings, including dispatching meeting invitations and agendas to attendees, booking meeting rooms, and arranging for IT resources and catering in support of smooth and efficient meeting facilitation.

• Conducts client research and compiles research packages and briefing notes for the professionals.

• Manages complex international multi-leg travel, often requiring continuous changes and rescheduling.

• Monitors departmental expenses and maintains an efficient filing system to ensure reports, correspondence and financial documentation are maintained and readily available.

• Establishes and maintains organized electronic filing systems to ensure that business and operational reports, forms, and other business documentation are readily available.

• Responsible for timely and consistent maintenance of client contact databases, such as Salesforce.

• Coordinates with Salesforce Business Analysts to produce customized reports, and ensure data quality is maintained on behalf of the business.

• Runs monthly reports and interface with internal departments on client mailings and external events. Runs weekly pipeline report.

• Leads or provides assistance with internal and/or client events as requested. May assist with day-of execution.

• Prepares and dispatches outgoing mail and interfaces with selected couriers to ensure packages have been delivered within established timeframes.

• Screens telephone calls and responds to routine and moderately complex inquiries.

• Performs back-up function for other

Skills:

Microsoft office, Administration, capital markets, call centre, Calendar management, Administrative support

Top Skills Details:

Microsoft office, administration, capital markets, call centre

Additional Skills & Qualifications:

KNOWLEDGE AND SKILLS:

• Requires 1-3 years of experience in an administrative/ professional support function in a fast-paced environment, dealing with moderately complex issues and managing conflicting priorities.

• Undergraduate degree or post-secondary education preferred.

• Basic knowledge of corporate business structure and practices including an understanding of the organizational unit, its functions and products, and customer groups.

• Very good understanding of the processes, policies and procedures required for supporting the business unit.

• Ability to independently organize moderate amounts of business information and develop it into cohesive, professional reports and presentations.

• Recognize and respond to business-related issues within the scope of the material.

• Detail oriented, extremely well-organized, and able to multitask while dealing with conflicting priorities and timelines.

• Advanced level PC skills (MS Office: Excel, Word, PowerPoint, and Outlook).

• Advanced communication skills, both written and verbal.

• Ability to deal with clients in a professional and courteous manner, and to develop and leverage professional working relationships.

• Ability to leverage the knowledge of the organization and the supported business unit to carry out accountabilities.

• Ability to work both independently and as a team player.

• Ability to deal with confidential materials in an appropriate manner.

À propos d'Aston Carter:

Veuillez noter : Des fraudeurs essaient de se faire passer pour des employés d'Aston Carter. Nous n'utiliserons jamais des services gratuits comme Gmail, Telegram ou WhatsApp pour communiquer avec vous et nouse ne vous demanderons jamais d'argent.

Aston Carter, une division d'Aerotek, est un fournisseur d'envergure mondiale de services de recrutement et de dotation de personnel pour les sociétés à la recherche de professionnels du milieu des affaires hautement spécialisés. Aerotek est une société en exploitation d'Allegis Group, un fournisseur multinational de solutions en matière de talent. Aston Carter s'engage fermement à offrir un service de premier ordre aux clients et aux professionnels du milieu des affaires dans un vaste éventail de disciplines, notamment la comptabilité, la finance, la gouvernance ainsi que la gestion du risque et de la conformité. Avec plus de 60 bureaux en Europe, Asie et Amérique du Nord, Aston Carter offre une expertise locale, régionale et mondiale pour répondre aux besoins uniques de ses clients. Reconnu "best of staffing" par nos clients et le talent que nous recrutons, Aston Carter s'engage à livrer un service hors pair a tous nos partenaires d'affaire.

About Aston Carter:

Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you.

Aston Carter is a distinguished global provider of recruitment and staffing services to companies requiring highly specialized business professionals. As a Best of Staffing® Client and Talent leader, Aston Carter has an unrivaled commitment to delivering first class service to clients and business professionals across a variety of disciplines, including Accounting and Finance as well as Governance, Risk and Compliance. With more than 60 offices across Europe, Asia Pacific and North America, Aston Carter provides local, regional and global expertise to drive value and meet our customers' unique needs. Aston Carter is a division of Aerotek. Aerotek is an operating company of Allegis Group, a global talent solutions provider.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Salary : $28 - $31