Media Television Executive Assistant

Description:

We are looking for sharp, detail-orientated individuals who are both keen on managing multiple complex calendars effectively and have an aptitude to support media production teams focused within unscripted television. You will support management of inboxes, calendars, department trackers, incoming pitches, meeting agendas and contacts. You will learn many new skills, tools, and expand your knowledge of the entertainment industry with this role.

This is a hybrid position located in Beverly Hills, working 2 days on site with 3 days being remote.

Key Responsibilities:

• Support management of inboxes, calendars, mail, department trackers, incoming pitches, meeting agendas and contacts.
• Handle daily administrative tasks including, but not limited to: scheduling, filing, photocopying, scanning, answering calls, detailing messages, ordering office supplies. talent/executive gits.
• Attend meetings and take detailed notes.
• Distribute notes, follow up materials and action items.
• Interface with other departments including, but not limited to: marketing, business affairs, legal, PR, research, creative, production, and the Office of the CEO.
• Corporate purchasing, expense report management and processing via Concur.
• Give creative input and feedback on TV episodes, pilot episodes, forms of entertainment media, shows, books.

Key Qualifications:

• 2 years of prior experience supporting the entertainment industry within the administrative space
• Bachelor's Degree
• Proficiency with Microsoft Office Suite
  • Outlook
  • Excel
  • PowerPoint
  • Word
• Proficiency with Zoom
• Proficiency with Google Docs

Nice-to-haves:

• 2 years of prior experience supporting the entertainment industry within the administrative space
• Bachelor's Degree
• Proficiency with Microsoft Office Suite
  • Outlook
  • Excel
  • PowerPoint
  • Word
  • Keynote
• Proficiency with Zoom and Chime
• High passion for pop culture and being able to stay up to date with upcoming trends within entertainment media
• Ability to handle highly confidential information with no supervision

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We reserve the right to pay above or below the posted wage based on factors unrelated to sex, race, or any other protected classification.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. This temporary role may be eligible for the following:

· Medical, dental & vision

· 401(k)/Roth

· Insurance (Basic/Supplemental Life & AD&D)

· Short and long-term disability

· Health & Dependent Care Spending Accounts (HSA & DCFSA)

· Transportation benefits

· Employee Assistance Program

· Time Off/Leave (PTO, Vacation or Sick Leave)

About Aston Carter:

Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you.

At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email astoncarteraccommodation@astoncarter.com for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.