What are the responsibilities and job description for the Office Coordinator position at Aston Carter?
We are seeking a meticulous and organized Administrative Coordinator to join our team. In this role, you will play a crucial part in supporting our sales operations by accurately entering contract demand into our MRP system, coordinating schedules with our Operations team, and ensuring seamless post-sales communication with our valued customers.
Your responsibilities will include :
- Entering contract demand into the MRP system
- Confirming contracts with customers
- Coordinating scheduling with Operations
- Initiating post-sales follow-up communications
- Writing up sales orders with precision and adherence to established procedures
- Entering quotes and attachments into M3 and Hubspot
- Assisting customers in the product selection process primarily via email
- Reviewing customer orders to ensure compliance with contract requirements
- Accepting or rejecting contract requirements based on business capability
- Managing contract flow down of requirements among cross-functional teams
- Training to maintain accurate sales forecasts and reporting functions
- Negotiating specifications, price, delivery, and terms of sales
Additional Skills & Qualifications :
- Bachelor's Degree preferred with 2-4 years of experience in order entry
- Experience with ERP / CRM systems beneficial
- Aerospace industry experience advantageous
- Proficiency in order entry and accuracy
- Familiarity with Microsoft Office suite
About Aston Carter :
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies.
We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.
With offices across the ., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through :
- Hiring diverse talent
- Maintaining an inclusive environment through persistent self-reflection
- Building a culture of care, engagement, and recognition with clear outcomes
- Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
Salary : $18 - $25
