Procurement Specialist

Find your wings at KSU!

Are you ready to join a community leading in innovative teaching and learning? Kennesaw State University is one of the 50 largest public institutions in the country. With our growing enrollment and global reach, we are enjoying increased prominence among Georgia’s colleges. We offer more than 150 undergraduate, graduate, and doctoral degrees to over 43,000 students. Our entrepreneurial spirit, high-impact research, and Division I athletics also draw students from throughout the region and from 92 countries across the globe. Our university’s vibrant culture, diversity, career opportunities, and rich benefits make us an employer of choice. We are searching for talented people to join our mission. Come to KSU and find your passion.

Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144.

Advises departments on purchasing policies and procedures and provides options for vendor sources. Prepares open market bids and issues purchase orders for existing contracts. Confers with University departments regarding requirements, specifications, and deliverables of products and services. Ensures compliance with the Board of Regents (BOR) and The University System of Georgia (USG) policy requirements and regulations.

1. Responsible for reviewing and analyzing purchase requisitions
2. Investigates and develops sources of supply
3. Evaluates requisitions and initiates bidding process within assigned product lines
4. Reviews contracts and quotes for appropriateness, timeliness and cost
5. Prepares and issues Request for Quotes and Sole Source/Sole Brand
6. Conducts market research and assists with the preparation of Requests for Proposals and/or Requests for Information under the guidance of department leader
7. Interprets purchasing policies and procedures to departments and vendors
8. Analyzes bids, quotes, and proposals for adherence to specifications and recommends contract awards
9. Prepares contract amendments for public notices, contract assessments and renewal documents and written materials
10. Assists with monitoring vendor and supplier performance for compliance with contract requirements
11. Maintains manual and electronic documents, files, and records
12. Performs purchase order close-out and expedites open and/or blanket purchase orders
13. Assists in resolving billing issues associated with open purchase orders and coordinates resolution of purchase order payment issues with Accounts Payable
14. Verifies item descriptions and amounts in bids and contracts
15. Monitors customer satisfaction of goods and services received for purpose of resolving outstanding issues and improving quality of services

Educational Requirements
Associate degree from an accredited institution of higher education in related field or an equivalent combination of relevant education and/or experience

Required Experience
Two (2) years of related work experience

Additional Preferred Qualifications
GCPA certification from the State of Georgia Department of Administrative preferred

Preferred Educational Qualifications
Bachelor's degree from an accredited institution of higher education in Business, Accounting, Finance or related field

Preferred Experience
Previous experience in supply chain, materials management and/or purchasing preferred

ABILITIES
Able to sources and identify vendors
Able to respond to vendor/supplier inquiries and/or questions in a courteous and informative manner
Able to handle multiple tasks or projects at one time meeting assigned deadlines

KNOWLEDGE
Knowledge of BOR/USG policy requirements and regulations

SKILLS
Strong financial and fiscal accountability
Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite)
Strong attention to detail and follow up skills
Strong customer service skills and phone and e-mail etiquette

Kennesaw State University is an Equal Employment Opportunity/Affirmative Action Employer. It is the policy of Kennesaw State University to recruit, hire, train, promote and educate persons without regard to age, color, disability, ethnicity, gender, national, origin, race, religion, sexual orientation, or status as a protected Veteran. Kennesaw State University is a participant in the Employment Eligibility Verification Program (E-Verify) effective October 15, 2007. Participant ID: 61415

This is not a supervisory position.
This position has financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position requires a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

• Credit Report

• Standard Enhanced
• Education

Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.
All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.
https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf