FIELD OFFICE MANAGER - Austin Industrial (LYBI - CLI)

FIELD OFFICE MANAGER

Specific Duties and Responsibilities

• Manages Accounts Payable and Receivable functions at jobsite(s)
• Receives, reviews and processes vendor invoices
• Takes delivery of goods and/or materials and ensures accurate reporting in accounting system
• Works with Operations to resolving any outstanding AP or AR issues.
• Completes required onboarding paperwork for employee-owners and maintains accurate HR forms/records.
• Coordinates weekly payroll function.
• Ensures jobsite timesheets are entered accurately and timely.
• Reconciles payroll to ensure accurate billings to customers.
• Reviews subcontracts, POs and associated change orders for accuracy and compliance with Austin policy. Posts them in the system and sends out for execution
• Reviews and processes pay requests from subcontractors in the accounting system to ensure compliance with Austin policy and contract terms.
• Keeps track of Lien Waivers, Supplier’s Release, Notice of Intent to Lien, Mechanic’s Lien, Release of Lien; manages the process according to Austin policy and prime contract requirements.
• Prepares owner pay application weekly/monthly according to prime contract terms and Austin policy.
• Submits for owner approval along with all required documents, and posts the billing (AR) in the accounting system.
• Reviews prime contract (owner) change orders for accuracy and policy compliance.
• Posts approved owner change orders in the system timely.
• Prepares and enters necessary cost accrual or deferral journal entries in the accounting system.
• Makes sure budgeted and installed quantities of work items are input in the system, uninstalled materials are properly accounted for, and other job cost related data is accurate and ready for month-end closing based on Austin policy
• Coordinates periodic audit requests with various stakeholders.
• Prepares a variety of financial and regulatory reports timely and accurately
• Performs other administrative or clerical duties at the field office
• Completes various ad hoc requests.
• Maintains ongoing contact with various jobsites, regional offices, and departments to ensure achievement of organizational strategic goals.
• Ensures effective team coverage by cross training on various roles/responsibilities
• Process and enter vendor/subcontractor invoices
• Enter timesheets
• Prepare owner billings
• Job costing and change orders
• Provide administrative support

Licenses & Certifications

• Valid Driver's License

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)