Operations Coordinator

Position/Title: Operations Coordinator
Reports To: Business Operations Manager

Job Summary
AV-Waves is an audio/video and home automation installation company serving the Greater Tampa Bay area. We are looking for an energetic, self-starting individual to join our growing team as an Operations Specialist. As part of our operations team, you will collaborate with multiple team members, leaders, and stakeholders, participating wherever necessary to ensure smooth, efficient operations. Our ideal candidate has a wide range of applicable skills, from strong computer proficiency with office productivity suites to attention to detail with data entry tasks. In this role, you will juggle multiple projects simultaneously, necessitating time management, multitasking, and organizational skills. AV-Waves has aggressive growth plans and the right person can turn this position into a long and prosperous career.

This is an office-based position location in Oldsmar, Florida. Occasional remote work is allowed once training is complete.

Main Duties and Responsibilities

• Manage the proposal process from review/internal approval to customer approval and invoicing.
• Inventory management including ordering product as needed, receiving and entering invoices into QuickBooks Online.
• Coordinate the installation and service call schedule with Team Leaders.
• Maintain project files to insure complete records and accurate profitability reports.
• Effectively and professionally interface with all departments, customers and vendors.
• Support Sales with the bid process for new projects including cursory review of plans and reporting findings.
• Oversee the monthly email newsletter process.
• Occasional in the field support of the install team as well as personally interacting with clients will be required.
• Perform other duties as required to meet the needs of our internal and external clients.

Qualities

• Ability to interact, work effectively with others at different levels of the organization and be a participative team member.
• Ability to work in a fast-paced and deadline driven environment, while remaining focused and carrying out tasks in a timely and accurate manner.
• Organized, detail-oriented, dependable and trustworthy as you will come in contact with complex and sensitive documents.
• Ability to make independent decision within company protocols.

Requirements and Qualifications

• Associates degree or greater preferred.
• Proficiency with common office productivity software.

Benefits Offered

• Medical, dental and vision insurance
• Holiday Pay (including Birthday pay)
• Paid Time Off (vacation, sick, jury duty)
• Our commitment to your pursuit of career growth opportunities.

Job Type: Full-time

Pay: $35,000.00 - $40,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Oldsmar, FL 34677: Reliably commute or planning to relocate before starting work (Required)

Education:

• Associate (Preferred)

Work Location: One location

Salary : $35,000 - $40,000