What are the responsibilities and job description for the Program Assistant position at AVDA?
Aid to Victims of Domestic Abuse, Inc.
JOB TITLE: Program Assistant
DEPARTMENT: Administration
CLASSIFICATION: Full-time, nonexempt, hourly, “at-will”
REPORTS TO: Development Director
The Program Assistant provides administrative and event support to the Development Director and President &
CEO, and assists with increasing financial donations, in-kind donations, and volunteers.
Work schedule: 40 hours per week as scheduled by your supervisor; flexibility for evening and weekend hours are required, to meet the needs of fundraising events and community presentations.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Read and abide by the rules, policies and standards set forth in the Employee Personnel Policy Manual.
- Ensure work performed is in compliance with AVDA’s policies, IRS rulings, State Guidelines and other governing regulations.
- Answer and route incoming agency calls and voicemail messages.
- Responsible to transfer mail to/from the post office and throughout the agency.
- Receive incoming packages, check in orders, and distribute items to staff.
- Receive donations and coordinate with internal staff for distribution.
- Provide timely donor acknowledgement letters, financial and in-kind, input into donor database and file in a timely manner.
- Serves as the agency volunteer coordinator to include recruitment, orientation, and assignment to departments for training and scheduling.
- Assist with agency website and social media pages.
- Participate in community outreach and special event programs, including serving as a speaker.
- Assist with fundraising events, marketing materials, and press releases.
- Assist with the agency development plan; grant preparation process, event budgets, monitoring event expenses, and event coordination.
- Promote an organizational culture that embraces workplace values of respect, caring, support, effective communication, teamwork, collaboration, accountability and responsibility; and work with staff to create and maintain a workplace environment reflective of those values.
POSITION REQUIREMENTS:
- High School Diploma or equivalency and a minimum of 2 years of experience working in the administrative area of a nonprofit. Bachelor’s degree preferred.
- Excellent verbal and written communication skills; exceptional customer service skills.
- Intermediate use of MS Excel, Word, PowerPoint, Outlook and the Internet.
- Ability to multi-task with a high level of organization and time-management skills.
- Experience in website management, social media sites and Donor Perfect preferred.
- Reliable transportation, and if that is a personal vehicle, a valid driver’s license and clean driving record for insurability.
SPECIAL REQUIREMENTS AND PHYSICAL DEMANDS:
- Ability to exert physical effort which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (up to 20 pounds), bending, stooping, stretching, squatting, sitting, including movement up and down stairs.
- Regular to frequent travel required in the Palm Beach County area.
To Apply: Follow internal application form procedures.
Please advise Human Resources at this email address in advance if you require accommodations to participate in the employment process. EOE/DFWP/E-VERIFY
Job Type: Full-time
Pay: $17.00 per hour
Benefits:
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Delray Beach, FL 33444: Reliably commute or planning to relocate before starting work (Required)
License/Certification:
- Driver's License (Required)
Work Location: One location
Salary : $17