Bookkeeper

Summary of Responsibilities

The bookkeeper is responsible for processing, managing, and tracking of the rental and miscellaneous income in addition to the invoices for the property.

Primary Responsibilities and Objectives

• Oversee all collection efforts at the assigned property (including both current and previous residents).
• Post rental and miscellaneous income, as well as code invoices into the property management system.
• Manage property delinquencies by calling and serving balance due letters and/or three-day notices to residents with unpaid balances.
• File and manage the eviction process as required.
• Complete final accounting statements for residents upon move out.
• Complete the pre-close and month-end process and checklist for client accounting.
• Complete new supplier setup with accounts payable to ensure compliance.
• Assist property accountants with various accounting functions of the property.
• Send receivable and payable batches weekly to accounting and accounts payable.
• Reconcile receivable and accounts payable accounts as required.
• Assist property manager with management of income and expenses in accordance with planned budget.
• Complete weekly and/or daily reports and schedules as required.
• Prepare and deliver renewal letters to residents. Maintain renewal workbook/list.
• Prepare journal entries.
• Perform bank reconciliations and trace discrepancies.
• Receive and input client accounts payable invoices and generate payment.
• Generate (or interpret) business owner financial reports in accordance with IRS guidelines.
• Forecast cash flows to anticipate cash needs and preclude deficit spending.
• Other duties as assigned by the property manager.

Education and Experience

• High school diploma is required.
• At least one year of experience in accounting or related field is required.

Skills and Requirements

• Excellent attention to detail with a focus on accuracy.
• Excellent customer service skills.
• Excellent written and verbal communication skills.
• Ability to communicate in a professional manner.
• Ability to prioritize, set and meet deadlines.
• Ability to work independently and prioritize in a fast-paced environment.
• Intermediate level knowledge with Microsoft Office Suite including Outlook, Word, PowerPoint and Excel.
• Clear understanding of all basic office equipment (ability to operate ten-key calculator, computer, and other office equipment).
• Clear understanding of profit and loss statements, general ledgers, budgeting, financial reporting, etc.
• Required to pass the Avenue5 Fair Housing, Diversity and Inclusion Training within 30 days of employment.

Scheduling

• Typically, normal property hours. Days and hours may vary based on need.

Environment

• Exposure to environment typically found in an office building.
• Possible exposure to short-tempered or aggressive people.

Physical Requirements
Avenue5 will make reasonable accommodations to enable individuals with disabilities to perform the essential functions. These functions include, but are not limited to:

• Ability to lift, push and pull up to 25 pounds.
• Hearing and visual ability to observe and detect signs of emergency required .
• Must be able to sit, stand, reach, bend and stoop for extended periods of time.
• Talking and expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Perceiving the nature of sounds at normal speaking levels with or without correction.
• Ability to receive detailed information through oral communication, and to make the discriminations in sound.
• Visual requirements including color, depth perception, and field vision.
• Ability to compare, copy, coordinate, synthesize, negotiate, communicate, and instruct.
• Ability to tolerate stressful situations.
• Ability to work under minimal to moderate supervision.

This job description is not an all-inclusive list of functions and tasks. Over the length of employment these functions and tasks may change.

Diversity
Diversity creates a healthier atmosphere: Avenue5 is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

Job Type: Full-time

Pay: $20.00 - $26.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Physical Setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental Pay:

• Bonus pay

Ability to commute/relocate:

• Scottsdale, AZ 85260: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Required)

Experience:

• Accounting: 1 year (Required)

Work Location: One location