Project Coordinator

Description

Essential Duties and Responsibilities

• Responsible for a number of key operational Admin support functions requiring strict attention to detail, accuracy and timeliness including:

  • Assist fielding incoming calls; take messages and routing correspondence – Admin Group function (Primary)
  • Handle appropriate requests and queries; working closely with various departments (Primary)
  • Develop and carry out an efficient electronic documentation and filing system (Primary)
  • Maintain current and acceptable procedures for all assigned task (Primary)
  • Digital Signage Content Development & Posting (Secondary)
  • Subcontractor Invoice Entry (Secondary)
  • Certificate of Insurance Request Processing (Secondary)
  • Inventory Management Support (Secondary)
  • Office Event Scheduling/Coordination (Secondary)
  • Other duties assigned as needed

Skills and Abilities

• Strong organizational skills and excellent attention to detail.

• Excellent priority setting and problem-solving skills.
• Flexibility and ability to adapt to workstream changes with new technology developments.
• Ability to help develop more efficient and innovative processes
• Ability to balance multiple tasks with changing priorities.
• Ability to work and think independently with clear focus on meeting task deadlines.
• Must have clear and professional verbal and written communication skills.
• Ability to maintain constructive working relationships with people at all levels of the organization.
• Excellent knowledge of Microsoft Office (Word, Excel, Outlook), Microsoft Project and Adobe Acrobat.

Education and/or Experience

• Minimum High school diploma or equivalent
• Minimum 2-4 years’ experience as an Assistant or in similar secretarial position; preferably in the construction industry
• Experience in an global and/or complex matrix business environment is desirable
• Excellent knowledge of Microsoft Office (Word, Excel, Outlook), Access, Visio, Adobe Acrobat

Working Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job operates in a professional office environment. This role uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The work environment is generally moderate in noise (inter-office conversations and computers/printers).

Physical Requirements

The physical demands of this position are those that are necessary to meet the responsibilities and essential functions of this position.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. 

• This position regularly requires employees to sit, walk, and stand; talk or hear, both in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment