Administrative Coordinator

Overview

Assist the General Manager with supporting all facets of the outlet center up to and including but not limited to center A/R, A/P (use of AVID), customer service support, all tenant related activities and communications. The Administrative Coordinator should be competent with computer skills. The Administrative Coordinator will possess excellent communication skills and have the ability to work well with all levels of internal management and staff, ownership, outside clients and vendors. The Administrative Coordinator assists in maintaining a positive work environment and memorable shopping experiences for guests.

Responsibilities

Management Office:

• Managing calendars; meeting and event arrangements; preparing reports and financial data; filing; data entry; processing expenses; reports tracking; coordinating the submission of proposals; tracking sales progress; maintaining tenant records; training other support staff;
• communicating with external service providers
• Assist with monitoring activity and posting content on the Center’s social media channels, website and electronic reader boards
• Performs a variety of Internet research functions and uses word processing, spreadsheet and presentation software.
• Assist with overflow work of other team members and performs other duties as assigned
• Handling telephone calls; receiving and directing visitors; fill in for Customer Service Representatives as needed. Ability to work as scheduled for the needs of the business including some holidays and weekends.

Center communications and activities:

• Assist General Manager in executing the marketing plan and leasing plan
• Order, proof, and distribute on-site marketing material
• Coordinate and assist with special promotions for both on-site and off-site opportunities to advertise Lincoln City Outlets

Assist General Manager with:

• Staff and tenant meetings including generation of content, set-up, presenting and more
• Monitoring and notifying tenants regarding lease/license agreement compliance and renewal
• Overseeing storage and filing of important documents

Qualifications

• Minimum 3 years' experience in an administrative role
• Advanced computer skills including word processing, spreadsheets, and presentation software
• Excellent organization skills, communication, and computer skills
• Sensitivity to confidential matters is required

Our Equal Opportunity Commitment

Avison Young practices as an equal opportunity employer in all services locations around the world.  We are committed to building and maintaining a workforce diverse in experience, skills and knowledge with uniformity in service excellence, commitment and integrity. 

The firm maintains a strict policy to ensure employment opportunities are equal and do not discriminate based on race, color, religion, creed, age, sex, gender, gender identity or expression, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, protected veteran or military service status, or any other elements protected by law.

For those requiring assistance with disabilities, information relating to the need for accommodation and accommodation measures will be addressed confidentially. 

Avison Young is committed to employing the best talent with the most fair and equitable recruitment practices. Apply with us TODAY! 

Benefits offered to full time W2 employees:

• Traditional and Roth 401k with generous employer match and immediate vesting
• 12 weeks of Paid Parental Leave after one year of tenure
• Medical, Dental, Vision Insurance
• Company paid Life and AD&D Insurance
• Company paid Short & Long-Term Disability
• Voluntary Critical Illness and Accident Coverage
• Healthcare, Dependent Care, Commuter & Transit Pre-Tax Benefits
• Wellness program
• Employee Assistance Program (EAP)

Work-Life Balance

• Competitive paid vacation days
• 2 personal/wellness days
• Paid holidays plus 2 floating holidays
• Annual volunteer day for Day of Giving