Temporary Receptionist

Our Story

About You:You are a high achiever looking to thrive in a fast-paced environment. You take pride in your own work but are comfortable collaborating with a team of highly motivated individuals. You can communicate clearly and concisely with teammates and clients, and you enjoy strong company culture and camaraderie. You can navigate multiple corporate functions, including global lines of service and corporate centers of excellence. You possess strong interpersonal skills and are willing to take on diverse tasks to achieve the team’s common goal. You value personal and professional growth and are ready to take the next step in advancing your career.If this sounds like you, well, then you will love the culture at Avison Young!About Us:Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization.Real estate can have an enormous positive impact on people’s lives – and we’re in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.We care about each other and we have each other’s backs. This makes Avison Young a great place to be a client, and a great place to work. We support the whole person and their complete wellness – economic, mental and physical – because what’s best for our business comes from our people bringing their whole selves to work.Of course we love it here, but outsiders think we’re pretty great too: Avison Young was awarded the prestigious America’s Best Midsize Employers for 2022, presented by Forbes and Statista, Inc. We’re proud to be regularly recognized for our team, services and culture and our team members enjoy comprehensive compensation and benefit programs. Through our customized work options, we give our people the flexibility to create a work environment that puts their overall well-being first. After all, we are powered by people.

Overview

The base salary is aligned with market data and is estimated between $20.00 to $27.00. This salary range reflects base compensation for the position across all US locations. Within this range, individual pay is determined by work location and other factors including relevant education/training, experience, and internal equity. 

Responsibilities

• Greet clients/visitors, announce visitors to appropriate personnel and direct visitors to appropriate areas.
• Ensure reception area is monitored at all times. Reception should not be left unattended during office hours.
• Answer switchboard, screen and forward telephone calls, take messages, and provide information as required.
• Coordinate the booking and set-up of virtual meetings, meeting rooms/training rooms, including meals and refreshments.
• Book and receive couriers.
• Maintain the cleanliness of the meeting rooms, kitchen areas, and kitchen equipment (i.e., coffee pots, microwave, refrigerators).
• Ensure reception area is kept in an orderly and neat manner.
• Prepare, modify and format documents, forms, brochures, and general word processing.
• Prepare large mail distributions.
• Process incoming/outgoing mail.
• Order office supplies and maintain inventory.
• Maintain databases.
• General office duties as assigned including filing, photocopying, serving beverages, etc.
• Improve procedures where possible.
• General administration /accounting duties as required to relieve pressure from other departments.

Qualifications

• Strong verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Ability to provide essential services to the office in a timely and professional manner.
• To work efficiently independently or as part of a team.
• Excellent knowledge of Microsoft office suite (Word, Outlook etc.)
• Strong organizational skills are a must
• Must be proactive and take initiative
• Exceptional attention to accuracy and detail is a requirement
• Must be able to adapt to change and manage multiple demands of various stakeholders

Our Equal Opportunity Commitment

Avison Young practices as an equal opportunity employer in all services locations around the world.  We are committed to building and maintaining a workforce diverse in experience, skills and knowledge with uniformity in service excellence, commitment and integrity. 

The firm maintains a strict policy to ensure employment opportunities are equal and do not discriminate based on race, color, religion, creed, age, sex, gender, gender identity or expression, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, protected veteran or military service status, or any other elements protected by law.

For those requiring assistance with disabilities, information relating to the need for accommodation and accommodation measures will be addressed confidentially. 

Avison Young is committed to employing the best talent with the most fair and equitable recruitment practices. Apply with us TODAY! 

Benefits offered to full time W2 employees:

• Traditional and Roth 401k with generous employer match and immediate vesting
• 12 weeks of Paid Parental Leave after one year of tenure
• Medical, Dental, Vision Insurance
• Company paid Life and AD&D Insurance
• Company paid Short & Long-Term Disability
• Voluntary Critical Illness and Accident Coverage
• Healthcare, Dependent Care, Commuter & Transit Pre-Tax Benefits
• Wellness program
• Employee Assistance Program (EAP)

Work-Life Balance

• Competitive paid vacation days
• 2 personal/wellness days
• Paid holidays plus 2 floating holidays
• Annual volunteer day for Day of Giving