Executive Assistant

Job Summary:

Responsible for providing full administrative support to senior executives.

Principal Responsibilities:

• Responsibilities include greeting, screening and entertaining visitors; writing communications to a variety of audiences via e-mail, traditional mail, or other formats (e.g. Twitter, Facebook, Newsletters); screening telephone calls from a variety of callers including, executives, shareholders, Board Members, customers, media, and other sources; management of the executive members schedule for both the organization's activities and outside charitable or other activities of the incumbent; making all travel arrangements; coordinating and scheduling meetings; organizing hospitality or other events sponsored by the company; management tracking and coordination of expenses; administering any budget for the Office of the executive member; documenting meetings, and general administrative follow-up on behalf of the executive member.
• This position is routinely exposed to highly confidential information of a material nature (acquisitions, divestitures, mergers, takeover bids, executive changes, financial condition, and similar information) and is required to maintain absolute discretion.
• Other duties as assigned.
  

Job Level Specifications:

• Extensive knowledge and application of principles, theories and concepts. Complete knowledge of all job functions and the broad industry best practices, techniques and standards.
• Develops solutions to complex problems where analysis of situations and/or data requires in-depth evaluation of variables. Determine best approach to achieve results and provide suggestions to improve policies and procedures.
• Work is performed independently and requires the exercise of judgment and discretion. Exercises considerable latitude in determining objectives and approaches to assignments. Work may be reviewed at a high-level.
• May represent the organization as a primary contact on assignments and/or projects. Interacts with senior professionals and management and frequently coordinates work between departments or organizations.
• Actions may impact the organization. Failure to accomplish work will result in the inability to reach crucial organizational goals. Erroneous decisions may have a prolonged effect resulting in the expenditure of substantial resources.
  

Work Experience:

• Typically 5 years with bachelor's or equivalent.
  

Education and Certification(s):

• Bachelor's degree or equivalent experience from which comparable knowledge and job skills can be obtained.
  

Distinguishing Characteristics:

• Position may require travel.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills.

Avnet is an Equal Opportunity Employer committed to providing equal opportunities to all employees and applicants for employment without regard to race, color, religion, ancestry, national origin, sex (including pregnancy), age, marital status, sexual orientation, gender identity or expression, disability, veteran status, genetic information or any other characteristic protected by law. This policy of non-discrimination also applies to religious dress and grooming practices. Avnet will accommodate employee religious dress standards and grooming practices that do not result in undue hardship for the Company. If you are interested in applying for employment with Avnet and need special assistance or an accommodation to apply for a posted position contact our Human Resources Service Center at (888) 994-7669.