What are the responsibilities and job description for the Executive Assistant position at AXA?
New York, NY, US
To drive the AXA Group's strategic ambitions in Direct Cyber Insurance, AXA will launch a Group Cyber Center of Expertise, led by AXA XL. This Office will be accountable for delivering coverage and contracts, best-in-class cyber modeling including pricing models, risk aggregation models, and predictive analytics to support submission triage and scalable underwriting.
The Executive Assistant (EA) role is a fantastic opportunity to support the Cyber Center of Expertise for AXA.
As an EA you will be responsible for providing an exceptional level of personal support, taking responsibility and ownership for a wide variety of administrative and supportive tasks, working with a high level of autonomy and initiative to ensure the maximum efficiency of the business area and executive you support. The ability to anticipate needs, think critically and offer solutions to problems is crucial to this role.
Typical responsibilities of an EA include travel arrangements, managing incoming and outgoing correspondence, drafting documents with a high level of attention to detail, producing presentations including collating information enquires, budget tracking, arranging meetings, preparing meeting minutes, noting follow up actions and chasing for updates.
DISCOVER your opportunity
What will your essential responsibilities include?
- Being the initial point of contact and recognized go-to person for internal and external enquiries to the office, fielding non-priority matters and/or unconnected issues to appropriate personnel throughout the organization and ensuring all matters are dealt with confidentially and sensitively.
- Drafting, editing and proofing correspondence and producing high quality reports and presentations in line with specific requests ensuring the timely action of incoming requests and the maintenance of a professional image for the office.
- Working with others as appropriate to plan and execute all aspects of all management meetings and team events and meetings, complex diary management, travel arrangements (as per company guidelines) and agenda formulation.
- Providing meeting support, including preparing agendas, minute taking, co-ordination of signing documents (as director or company secretary), content production, coordinating preparation and distribution of reports and papers, and any other support that may be necessary to ensure the efficiency of the relevant committees / boards or management teams.
- Organizing and facilitating conference calls and video conferences with international participants ensuring that meetings are timely and technically supported.
- Providing extensive administrative and clerical support as requested printing documents, binding presentations, diary management, expense monitoring, email administration etc.
- Working with, and being aware of, highly confidential information (both internally and externally) and ensuring the ongoing security and confidentiality of such information.
- Ad-hoc administrative support to the company secretarial team as required.
You will report to the Global Chief Cyber Underwriting Officer for Commercial Lines for AXA.
SHARE your talent
We’re looking for someone who has these abilities and skills:
- Excellent written and interpersonal communication skills
- Proven experience of supporting senior executives in a fast-paced environment, demonstrating a ‘can do’ attitude
- Attention to detail, ability to prioritize, meet deadlines and work under pressure
- Able to organise self (and others if applicable) including effective scheduling, prioritisation, and time management skills, completing multiple tasks to tight and differing deadlines.
- Excellent calendar management skills with experience of coordinating complex executive meetings for global teams / working across time differences.
- Super-user with Microsoft Office with emphasis on PowerPoint, Word & Excel. Experience with SharePoint. Experience with Visio and BoardVantage a plus.
- Displays a resilient and adaptable style, with a track record of remaining calm in demanding circumstances, adjusting comfortably to changing conditions / priorities.
- Track record of identifying and analysing problems, identifying & evaluating options, deploying sound decision making skills.
- Passion for results; approach tasks and projects proactively and anticipate needs.
- Ability to think quickly, take initiative, make decisions with minimal direction.
- Collaborative approach - seeking input from others as needed to achieve the best result possible.
- Excellent interpersonal skills; displaying an awareness of dealing with sensitive issues and/or confidential information; discretion in dealing with people from all levels of the Company.
FIND your future
AXA XL, the P&C and specialty risk division of AXA, is known for solving complex risks. For mid-sized companies, multinationals and even some inspirational individuals we don’t just provide re/insurance, we reinvent it.
How? By combining a comprehensive and efficient capital platform, data-driven insights, leading technology, and the best talent in an agile and inclusive workspace, empowered to deliver top client service across all our lines of business property, casualty, professional, financial lines and specialty.
With an innovative and flexible approach to risk solutions, we partner with those who move the world forward.
Learn more at axaxl.com
Inclusion & Diversity
AXA XL is committed to equal employment opportunity and will consider applicants regardless of gender, sexual orientation, age, ethnicity and origins, marital status, religion, disability, or any other protected characteristic.
At AXA XL, we know that an inclusive culture and a diverse workforce enable business growth and are critical to our success. That’s why we have made a strategic commitment to attract, develop, advance and retain the most diverse workforce possible, and create an inclusive culture where everyone can bring their full selves to work and can reach their highest potential. It’s about helping one another — and our business — to move forward and succeed.
- Five Business Resource Groups focused on gender, LGBTQ , ethnicity and origins, disability and inclusion with 20 Chapters around the globe
- Robust support for Flexible Working Arrangements
- Enhanced family friendly leave benefits
- Named to the Diversity Best Practices Index
- Signatory to the UK Women in Finance Charter
Learn more at axaxl.com/about-us/inclusion-and-diversity. AXA XL is an Equal Opportunity Employer.
Sustainability
At AXA XL, Sustainability is integral to our business strategy. In an ever-changing world, AXA XL protects what matters most for our clients and communities. We know that sustainability is at the root of a more resilient future. Our 2023-26 Sustainability strategy, called “Roots of resilience,” focuses on protecting natural ecosystems, addressing climate change, and embedding sustainable practices across our operations.
Our Pillars:
Valuing nature:
How we impact nature affects how nature impacts us. Resilient ecosystems - the foundation of a sustainable planet and society – are essential to our future. We’re committed to protecting and restoring nature – from mangrove forests to the bees in our backyard – by increasing biodiversity awareness and inspiring clients and colleagues to put nature at the heart of their plans.Addressing climate change:
The effects of a changing climate are far reaching and significant. Unpredictable weather, increasing temperatures, and rising sea levels cause both social inequalities and environmental disruption. We're building a net zero strategy, developing insurance products and services, and mobilizing to advance thought leadership and investment in societal-led solutions.Integrating ESG:
All companies have a role to play in building a more resilient future. Incorporating ESG considerations into our internal processes and practices builds resilience from the roots of our business. We’re training our colleagues, engaging our external partners, and evolving our sustainability governance and reporting.AXA Hearts in Action
: We have established volunteering and charitable giving programs to help colleagues support causes that matter most to them, known as AXA XL’s “Hearts in Action” programs. These include our Matching Gifts program, Volunteering Leave, and our annual volunteering day – the Global Day of Giving.
For more information, please see Sustainability at AXA XL.
The pay range for this position is $62,000 – $110,000. Actual pay will be determined based upon the individual’s skills, experience and location. We strive for market alignment and internal equity with our colleagues’ pay.
Salary : $62,000 - $110,000
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