Project Manager For Div Of Engagement And Outreach

Overview

Axle Informatics is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations nationally and abroad. With experts in biomedical science, software engineering, and program management, we focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries. We work with some of the top research organizations and facilities in the country including multiple institutes at the National Institutes of Health (NIH).

Axle is seeking a highly ambitious, adaptable, structured, and detail-oriented Project Manager For Div Of Engagement And Outreach to join our vibrant team at the National Institutes of Health (NIH) supporting the Office of the Director (OD) located in Bethesda, MD.

Overall Position Summary and Objectives

The Division of Engagement and Outreach (DEO) for the All of Us Research Program seeks a motivated and experienced candidate with a pediatric/youth background to serve as an Engagement Specialist. This individual will serve as the Division of Engagement Outreach (DEO) Point of Contact for all Pediatric initiatives. This person will also provide high/senior-level insight into pediatric engagement. Critical thinking, large strategic visioning, collaboration, and constant communication across and within teams are critical attributes and skills of a successful candidate.

Deliverables:

• Managing projects and their cross-functional teams through the established processes, including a stage-gate process for business planning - Daily
• Managing the integrated project schedule, defining the critical path and key milestones, tracking activities to ensure functional team members are meeting agreed upon deadlines, generating and communicating status reports, and escalating critical issues. - Daily
• Direct medium to large-scale, complex projects with multiple internal and external stakeholders. - Daily
• Participate in various project governance and inter-department forums. - Weekly
• Coordinating and facilitating project meetings including kick-off meetings, project team meetings, risk assessments, operational checkpoints, lessons learned, post launch reviews and additional meetings as required. - Ad-Hoc
• Participate in working groups and committees related to pediatrics and pediatric enrollment in the All of Us Research Program serving as the DEO representative. - Monthly
• Develop engagement strategies around pediatrics, and help develop supporting documents related to engaging and enrolling children and youth in the program. - Quarterly

Work Details:

• Develops project management documentation.
• Conduct staff interviews and discussions to determine the scope, purpose and objectives of project.
• Prepare project documentation to include charter, schedule, resource plans and budgets. 3
• Creates project in designated project management software and ensure all necessary staff have access.
• Recommend and support routine project management meetings, updates and prepare a variety of status reports and dashboards.
• Assist staff coordinate project management activities, to include routine meetings and development of reports.
• Perform relevant data analysis to support program activities and reporting.
• Prepare summaries, reports, and minutes of meetings involving discussions of program activities.
• Monitors and reports progress to project owners.
• Conduct project-related activities, including developing needed materials, power-point presentations, arranging discussions, and facilitating interactions. 1
• Coordinate, track and complete action items and report progress to project owners.
• Support internal resources plan and implement activities in support of project in accordance with project priorities and schedule.
• Prepare project dashboards and summaries, milestone status and updates to work breakdown structure as necessary.
• Track project expenditures against approved project budget and report risks to project owners.
• Conducts project analysis and reports to upper management.
• Prepare progress reports, summaries, descriptions, and other materials to communicate with internal and external stakeholders.
• Develop summaries of project status and performance for review with upper management.
• Measure project performance using designated systems, tools and techniques and report findings to upper management.
• Create and maintain comprehensive project documentation library using designated applications and tools. 2
• Present project updates and status reports at recurrent staff and management meetings.
• Communicate program goals in response to inquiries.
• Coordinate and assist in a variety of responsibilities including organization, planning, and participation in activities related to pediatric and family enrollment initiatives and programs.
• Coordinate and assist the development of regular and special reports based on program activities.
• Prepare briefings and presentations on program progress.
• Develops and tracks project budgets.
• Assist project owners conduct enterprise resource planning and assist with annual budget formulation.
• Assist project owners manage financial aspects of project to include monitoring budget, projecting future spending and completing appropriate financial requests and accounting documentation.
• Establish project metrics to measure and evaluate project cost and performance.
• Researches project management best practices and new industry standards.
• Coordinate and conduct internal management studies and provide trend analyses to project owners.
• Stay abreast of project management certification standards and industry principles through professional associations and implements practices.
• Coordinate with other project managers to identify and share project best practices and common approaches and reports to project owner.
• Provides subject matter expertise and support to other project managers.
• Review other project management plans and recommend improvements.
• Provide expert review and recommendation regarding other project management plans.
• Provide researchers and non-project staff presentations on appropriate project management practices.
• Use new and established contacts within and outside of the AOURP to achieve program goals related to pediatric and family inclusion in the All of Us Research Cohort.
• Assist in the administration of ongoing projects.
• Develops overarching program and project management standards to ensure consistency and quality.
• Coordinate with other programs to share best practices and consolidate approaches to increase project management efficiency and effectiveness.
• Conduct project management audits to evaluate processes and procedures and develop corrective action or improvement plans in accordance with approved standards.
• Review internal processes and procedures, make recommendations for improvements to promote efficiency and productivity, and evaluate process and make recommendations for effective organizational changes.
• Reviews and evaluates project management documentation.
• Review, evaluate and provide recommendations for improvement of project requirements to include the scope, purpose and objectives.
• Review, evaluate and provide recommendations for improvement of project documentation to include charter, schedule, resource plans and budgets.
• Review, evaluate and provide recommendations for improvement of project management software and develop investment strategies.
• Review, evaluate and provide recommendations for improvement of routine project management meetings, updates and preparation of a variety of status reports and dashboards.
• Develop and implement project monitoring and evaluation best practices.
• Compare and evaluate project requirements to other projects and recommend changes and improvements to project owners to overcome redundancies, overlaps, or opportunities to coordinate.
• Reviews and evaluates progress to project owners.
• Evaluate project-related activities and documentation and make corrections and improvements.
• Review, evaluate and provide recommendations for improvement of project tracking and progress reporting.
• Review, evaluate and provide recommendations for improvement of project scheduling practices.
• Review, evaluate and provide recommendations for improvement of project dashboards and summaries, milestone status and updates and work breakdown structures.
• Review, evaluate and provide recommendations for improvement of project expenditure tracking against approved project budget and implementing corrective actions to mitigate risks.
• Provide project management expertise monitoring and tracking multiple ongoing projects and provide critical insights to project owners. 5
• Reviews and evaluates project budgets.
• Log project expenditures within designated tracking tool and report balances to project owners.
• Evaluate project cost and performance against metrics and report status and recommend corrective actions to project owners.
• Provide project management expertise to ensure accurate and consistent project monitoring and tracking to inform project owner decision making.
• Acts as a liaison with other agencies and organizations when necessary for project completion.
• Act as a primary liaison for Program with NIH, HHS, and others for identified information and support regarding specified projects. 4
• Coordinate, conduct, and participate in important off-site activities and discussions, relevant to project management activities and goals.
• Provide subject matter expertise on special cross-cutting and ad hoc projects, attend special regional, annual and ad hoc meetings and participate on working groups
• Build and support effective communication strategies for the Division and public presentations of the program and its constituent activities.
• Maintain coordination and communication between research operations, program management, project stakeholders, team members and subcontractors.
• Serve as representative on committees and working groups, focusing on areas of programmatic expertise.
• Coordinate with scientists, institutions, organizations, and other government agencies engaged in related activities and fields, obtaining and providing information and assistance regarding various activities as required.
• Collaborate with staff on drafting technical reports including write ups for reporting purposes such as scientific advances. 

1, 2, 3, 4, 5 represents priority rankings, where 1 is highest priority and 5 is lowest priority of those ranked

Minimum Education

Bachelor's

Additional Qualifications:

Certifications & Licenses

• 2 years experience guiding managing complex projects

Field of Study

• Community and Public Health

Software

• SharePoint
• MS Office
• Confluence
• MIRO
• Google Suite
• WebEx
• Asana

Skills

• Project management, website content management
• Meeting minutes/summary reports
• Executive level support
• Meeting coordination
• Scheduling
• Adeptness and flexibility in working collaboratively as part of a team
• Strong critical reasoning, analytic, problem solving, organization, and planning skills
• Listens effectively and clarifies information as needed
• Clearly and concisely expresses facts and ideas verbally and in writing
• Mature judgment, diplomacy, and time management abilities
• Self-starter capable of working independently on a variety of tasks simultaneously while adhering to deadlines
• Proficiency mastering new content and responding flexibly to changing priorities
• Data analysis

Benefits

• 100% Medical Dental & Vision Coverage for Employees
• Educational Benefits for Career Growth
• Paid Time Off (Including Holidays)
• Employee Referral Bonus
• Profit Sharing
• 401K Matching
• Flexible Spending Accounts:
  • Healthcare (FSA)
  • Parking Reimbursement Account (PRK)
  • Dependent Care Assistant Program (DCAP)
  • Transportation Reimbursement Account (TRN)

The diversity of Axle’s employees is a tremendous asset. We are firmly committed to providing equal opportunity in all aspects of employment and will not tolerate any illegal discrimination or harassment based on age, race, gender, religion, national origin, disability, marital status, covered veteran status, sexual orientation, status with respect to public assistance, and other characteristics protected under state, federal, or local law and to deter those who aid, abet, or induce discrimination or coerce others to discriminate.

Accessibility: If you need an accommodation as part of the employment process please contact: careers@axleinfo.com

Disclaimer:The above description is meant to illustrate the general nature of work and level of effort being performed by individual’s assigned to this position or job description. This is not restricted as a complete list of all skills, responsibilities, duties, and/or assignments required. Individuals may be required to perform duties outside of their position, job description or responsibilities as needed.