Administrative Assistant

About Baker Boyer:

Baker Boyer is the oldest independently owned community bank in the Pacific Northwest.  It serves the Walla Walla, Kennewick, and Yakima communities with seven branches, providing wealth management as well as personal and business banking services.   

What We Offer: 

• Salary:
• Administrative Assistant- $39,250 - $43,000 a year 

• Great Benefits! Medical, Dental, Vision plans with additional:
• ADD & Life Insurance
• Long Term Disability
• 401(k) - 100% safe harbor match up to 6%, plus an additional 6% profit sharing contribution, resulting in employer contributions of up to 12% of annual salary.
• Paid Time Off - 17 days per year.
• Extended Sick Leave (ESL):
• Employees earn ESL each pay period at the rate of .01154 times the number of regular paid hours, excluding overtime.
• 11 Paid Federal Holidays annually*

* Number of paid holidays may be fewer than 11 on years when there are Federal Holidays that are observed on Saturdays.

• Life Assistance Plan
• Free access to certified financial counselors
• Employee Wellness Program

About the Administrative Assistant Role:

This Administrative Assistant position supports the following Asset Management positions: Head of Operations, Operations Administrator, Trust, and Investment Advisor Supervisor. This position will be responsible for administrative and clerical tasks. Duties primarily involve providing administrative support to the above and their departments. The position shall promote and maintain a favorable bank image and act as a role model for other bank employees. The occupant of this position shall maintain strict confidentiality while facilitating communication between employees and management. This Administrative Assistant position assists in promoting efficiency at all levels of the organization and executing the bank wide Strategic Plan Key Tactics. They may also be tasked to assist other Baker Boyer team members with various projects. The occupant of this position will be expected to continue learning and expanding.

Key Responsibilities:

• Assumes responsibility for conducting multiple projects. Completes entire task or project independently when appropriate. Analyzes data and draws conclusions, making recommendations for action. Many of these projects may be confidential or complex in nature.
• Prepares monthly reports and presentations as requested (PowerPoint presentations, spreadsheets, flowcharts, graphs, etc.) making recommendations for changes and improvements when necessary.
• Assumes responsibility for attending assigned reoccurring meetings to take meeting notes and minutes.
• Schedules and arranges in-house meetings. Handles travel arrangements and accommodations for conferences as well as registrations and payments.
• Processes bills and expense reimbursements.
• Works with a network of outside vendors that help perform the various projects necessary to meet the demands of the project timelines.
• Develops and maintains skill level in the use of word processing, spreadsheet, and other specialized software necessary to complete assigned duties and responsibilities, including training others in the use of said software.
• Assumes additional responsibilities as requested.

Skills and Qualifications:

• Aptitude in exercising discretion and independent judgment and prioritizing workload accordingly.
• Must have excellent written and verbal communication.
• Possess strong interpersonal skills including experience building and maintaining relationships with diverse network of individuals and organizations.
• Ability to apply logic and reasoning when following instructions furnished in written, oral, or diagram form.
• Must be an initiative-taker who requires little to no supervision to meet goals.
• Demonstrated excellent time management and organizational skills.
• Strong computer literacy, including Microsoft Office. Ability to efficiently learn new programs and to proficiently use and interpret data provided by software tools.
• Excels under pressure and confident handling last-minute details and changes.
• Ability to maintain thorough knowledge of Bank policies, procedures, and services.
• Aptitude to exemplify professionalism both in appearance and attitude.
• Ability to contribute positively and work as an integral member of a diverse team.
• Ability to convert technical data, and complex ideas into useful and meaningful information.
• Be a curious, consistent learner.
• Attention to detail and problem-solving skills.
• Desire and ability to continue learning.

Education and Experience Requirements:

Associate degree (A. A.) or equivalent from a community college or technical school preferred; or three to five years related experience and/or training; or equivalent combination of education and experience preferred.  General understanding of financial services industry preferred.

Physical Demands/Conditions Requirements:

The job tasks and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made as appropriate to enable individuals with qualified disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, write, type, speak, & listen. The employee is occasionally required to stand, walk, reach, stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color and peripheral vision, depth perception and ability to adjust focus. Ability to sit at desk and work on computer.

Occasional travel for business or educational purposes.  

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Baker Boyer believes that each employee makes a significant contribution to our success. That contribution should not be limited by the assigned responsibilities. This position description is designed to outline primary duties, qualifications, and job scope, but not limit our employees nor the organization to adjust the work identified. It is our expectation that each employee will offer his/her services wherever and whenever necessary to ensure the success of the company.

Baker Boyer is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.

Salary : $39,250 - $43,000