Contracts Administrator I

Summary

The Contracts Administrator I is responsible for providing accurate and timely support to the Contracts Department, including reviewing and finalizing purchasing contracts and creating and finalizing purchasing agreements requested by the internal customer.

Roles and Responsibilities

The Contracts Administrator I will possess competency in the following areas to perform in a safe, productive, and effective manner. Note that the areas listed are intended to describe the general nature and level of work being performed by co-workers assigned to similar positions. They are not intended to be an exhaustive list of all the responsibilities, skills, efforts, or working conditions associated with this job.

• Coordinates with Operations and Subcontractors/Vendors to obtain necessary information for Purchasing to issue all Agreements/MPO/Change Orders
• Reviews and checks all Purchasing Requests from Operations
• Issues Purchasing documents (Agreements/MPO/CO) for all applicable companies/Projects
• Responds to external and internal customer requests for additional information or copies of contracts
• Provides on-going training and support to Operations for SharePoint
• Provides liaison services between external customers and internal departments for order status, procurement procedures, and problem resolution. Advises on cost-effective alternatives.
• Sets-up all Purchasing Agreements in SharePoint and Vista as they are issued to Subcontractors/Vendors which includes checking flow down items and negotiated items such as pay terms, retainage, etc. before Interfacing
• Maintains Purchasing Status Reports

Requirements

• Associate Degree and 2 years’ related experience or equivalent combination of education and experience
• Must be proficient in Windows, Microsoft Word, Excel. SharePoint and Vista are a plus
• Contract/Purchasing experience a plus

The following competencies are needed to successfully perform this job:

• Ability to present information in written and oral form to all levels of co-workers within the company
• Ability to read and comprehend procedures
• Must possess strong customer service skills
• Ability to work with all levels of co-workers
• Must be detail oriented and analytical
• Ability to use judgment that is consistent with standards, practices, policies, and procedures
• Ability to multi-task, organize and prioritize work
• Ability to read, write, and analyze reports