Purchasing Assistant

***Purchasing Metal Buyer

***Purpose of Job:

This position reports to the Purchasing Manager then Vice President (VP) of Purchasing and is responsible for efficiently planning and procuring materials and services along with supplier relationship management.

***Minimum level of education / training required/certificates/licenses:

This position requires a General Educational Diploma (GED) or High School Equivalency (HSE) diploma.

***Minimum experience required:

Verbal and written communication skills, organizational skills, understanding of basic math, basic computer skills with knowledge of Microsoft Office

***Essential Responsibilities: (OSS)

1. Manage hot list/short list in a timely manner
2. Efficiently schedule drivers to go to Out Side Service (OSS) suppliers
3. Set up OSS less than truckload (LTL) shipments to deliver and pick up parts
4. Work with suppliers to ensure inventories are accurate in plex
5. Check secondary presses to make sure parts needed from OSS are here on time
6. Process quotes in a timely manner
7. Contact suppliers to schedule hot launch parts for same day or next day delivery
8. Professionally work with suppliers to ensure all production needs are met
9. Review assignment in plex from launch and complete in timely matter
10. Award new jobs to suppliers, set up all processes in plex accurately
11. Review current production jobs to find cost savings
12. Competently review prints to ensure quoting correct OSS process
13. Accurately process debit memos in Cost Recovery in plex
14. If needed, issue late delivery 8D’s to suppliers in Problem Control located in plex
15. When needed, help with quality issues pertaining to OSS suppliers
16. Schedule Material Requirements Planning (MRP) presses and welders as back up, when needed

***Essential Responsibilities: (Metal/Purchased Parts)

1. Accurately and efficiently schedule material and purchases parts for presses & welders
2. Review all MRP requirements/excess
3. Process metal and purchase part quotes in a timely manner
4. Review assignments in plex from launch and complete in a timely manner
5. Ensure all jobs set up in plex (metal and purchase parts) are accurate
6. Send volume updates to suppliers in a timely manner
7. Schedule Honda Trading of America (HTA) material
8. Complete HTA Order Delivery Schedule (ODS) (forecast) monthly
9. Accurately update pricing on purchase orders (PO’s)
10. Accurately update customer pricing quarterly
11. Review current production jobs to find cost savings
12. Quote spot buy and service requirements as needed
13. Professionally work with suppliers to ensure all production needs are met
14. Handle miscellaneous material issues with suppliers and pressroom, as needed
15. Competently review prints to ensure quoting correct material and purchase part specs
16. Accurately receive steel in plex as needed
17. Update plex when steel ships to Troqueladora Batesville de Mexico (TBM)
18. Receive/report purchase parts for TBM
19. Update supplier Technical Specification (TS) and International Organization for Standardization (ISO) certificates in plex
20. Verify China material print spec
21. Issue 8D’s to suppliers for rejected material/purchases parts
22. Accurately process debit memo’s in Cost Recovery in plex
23. Sell obsolete/scrap material, as needed
24. Update scrap pricing in plex quarterly
25. Process scrap tickets / reconcile scrap
26. Accurately update American Metal Market (AMM) pricing monthly for steel matrix used by cost estimating
27. Issue Batesville Tool & Die, Inc. (BTD) AMM Price Indicator quarterly to suppliers and send out internally
28. Graph steel pricing and scrap monthly

***Essential Responsibilities: Maintenance, Repair and Operations (MRO)

1. Process PO’s in a timely manner
2. Quote requisitions/Update plex with prices
3. File PO’s
4. Accurately receive against PO’s and process packing slips
5. Quote and order items for new die builds
6. Process personal tool orders
7. Process repairs and returns
8. Quote and purchase items for TBM, as needed
9. Manage cell phones and take care of issues in a timely manner
10. Tuesday & Thursday of each week manage hot list for OSS suppliers
11. Track inventory at OSS suppliers
12. Back up OSS, as needed
13. Professional interact with suppliers
14. Efficiently handle miscellaneous requests from departments for information on items and projects
15. Review current and new purchases for cost savings
16. Based on company needs a flexible work schedule and/or overtime is needed

***Tools and Equipment Used:

1. Computer/Monitor/Keyboard/Mouse
2. Fax machine/Scanner/Copier/Laminator
3. Phone system
4. Cell phone
5. Calculator
6. Microsoft Office Products
7. Plex
8. Transmagic
9. Micrometers and calipers

** (valid driver’s license)

You should be proficient in:

• Sourcing and Procurement Experience
• Supplier Negotiation Experience
• Commodity Purchasing Experience

Salary info:

$16 - $21 / hr