Office Coordinator

Here at Batson-Cook, the first thing we build is the relationship. We specialize in general construction in all the top commercial markets including healthcare, commercial, wood frame and more. We’re looking for talented individuals to help us foster relationships with our clients while building projects that stand tall for generations. With competitive salaries and a robust benefits package, there is no better time to join us.

We are currently seeking an Office Coordinator in Atlanta, GA to join our Batson-Cook family.

Essential Duties and Responsibilities include:

• If applicable supervises and coordinates overall administrative activities for the Office Administration Department. 
• Maintains accurate records of where employees are located and how they can be reached.
• Data Entry, filing and notification (e.g. Invoices, logs, sign-in sheets, project job list, incoming faxes)
• Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image. For incoming calls proper telephone etiquette is expected when determining purpose of calls, forwarding to appropriate personnel or voicemail. Answer general questions about the Company and provide callers with company information.
• Greets visitors, determines nature of business and notifies employees that visitors have arrived; ensure visitors complete the sign in process.
• Supervises the maintenance of office equipment, including copier, fax machine, etc.
• Responsible for the facilities day-to-day operations, such as distributing building access keys and back-up to security access cards, communicate with office building communication system for work orders, receive, sign distribute and ship incoming and outgoing mail (US Mail, FedEx, UPS, Courier, etc.), etc.
• Restock office supplies including breakroom (snacks, coffee, tea, sugar, creamer, etc.).
• Maintains office appearance to include meeting room(s), breakroom, and outdoor space (front walkway, balcony, patio etc.).
• Supervises the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of front office facilities.
• Participates as needed in special department projects.
• Communicate with (or to) individuals or groups verbally and/or in writing (e.g. customers, suppliers, employees).
• Maintain relationship to ensure needs are met and problems/conflicts are resolved.
• Assist other departments/Executive Assistants as needed.
• Communicates and reinforces the Company vision, mission and values.
• Manages the shipment and receipt of all products, martials, and supplies (requires lifing and breakdown of boxes)

Preferred Qualification:

• Four years of secretarial or office management experience; or a combination of training and experience that provides the required knowledge and abilities.