What are the responsibilities and job description for the Meeting Planner position at Baxter International?
This is where you save and sustain lives
At Baxter, we are deeply connected by our mission. No matter your role at Baxter, your work makes a positive impact on people around the world. You’ll feel a sense of purpose throughout the organization, as we know our work improves outcomes for millions of patients.
Baxter’s products and therapies are found in almost every hospital worldwide, in clinics and in the home. For over 85 years, we have pioneered significant medical innovations that transform healthcare.
Together, we create a place where we are happy, successful and inspire each other. This is where you can do your best work.
Join us at the intersection of saving and sustaining lives— where your purpose accelerates our mission.
Your role at Baxter
As a Planner, you will have a critical role supporting Baxter’s meeting and events portfolio globally. You have lots of ideas grounded in knowledge of the meetings and events industry. Your skills in planning and implementing these ideas are what make you an outstanding business partner to your stakeholders. You critically think through problems and communicate your ideas in a way that encourages collaboration.
You will have a key role a) developing and implementing all vital logistics for multiple internal and external meetings, conference and events, b) working closely with cross functional partners and c) guiding stakeholders through the full scope of the planning process, including program design and management, project timelines, budget management, third party relationships, meeting execution and program close out tasks while understanding and supporting the overall goals of the meeting.
If you are a positive relationship builder and comfortable in a highly collaborative environment, this is the right role for you.
Your team
We develop quality products with Baxter’s mission of saving and sustaining lives at the forefront. That means you can be proud of our work and the value we provide to people every day.
As a large, multinational organization, you can expand your knowledge through collaboration with peers, partners, and teams globally, and a supportive leadership team that encourages ongoing development.
From your leaders to your peers, we operate as one team. We are passionate about delivering for our patients and the business. We continue developing digital tools to enable efficiency and support a variety of learning and development opportunities.
What you'll be doing
Determines and plans detailed meeting logistics (i.e. registration requirements, room set-up, function times, audio visual, menu selections, on-site/off site events and activities, DMC operations, special events, ground transfers, room deliveries, VIP needs, attendee management, etc.).
Leads third party vendors during planning process and onsite during meetings and events, when appropriate.
Initiates meeting stakeholder contact and engages appropriate team members.
Prepares and monitors budget throughout planning and execution.
Reviews supplier invoices for accuracy and ensures timely payment and final billing process.
Works to incorporate CSR (Corporate Social Responsibility) and Green initiatives of Baxter into meetings/events when possible.
Provides guidance on standard processes to meeting customer.
Participates operational site visits.
Manages on-site execution of meetings and events.
Ensures corporate and government compliance by maintaining audit ready records.
Responsible for protecting confidential information of Baxter, third party meeting vendors and the meeting stakeholder.
Conducts oneself in a professional and approachable manner.
Assumes and performs other duties and responsibilities not specifically outlined herein, but which are logically and properly inherent to the position.
What you'll bring
Minimum Bachelor’s degree, with major in business, communications, hospitality, or related field.
3 years professional experience.
CMP or equivalent industry certification
Cvent experience, certification preferred.
Travel industry and destination knowledge
Bi-lingual (Spanish preferred)
Highly organized self-starter who is willing to work as a team and independently and take initiative.
Demonstrated strong communication skills and ability to facilitate large group meetings to a successful outcome.
Ability to travel ~50% domestic and international.
Ability to work well under pressure and adapt to ever-changing scenarios.
Strong problem-solving skills
Strong attention to detail
Ability to work independently with minimal supervision.
The successful candidate for this job may be required to verify that he or she has been vaccinated against COVID-19, subject to reasonable accommodations for individuals with medical conditions or religious beliefs that prevent vaccination, and in accordance with applicable law.
Equal Employment Opportunity
Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.
EEO is the Law
EEO is the law - Poster Supplement
Pay Transparency Policy
Reasonable Accommodations
Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.
Recruitment Fraud Notice
Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.
Qualifications:
1 Baxter Parkway|Deerfield, IL 60015|United States of AmericaSalary : $60,800 - $76,900