Maintenance and Facilities Manager

Maintenance & Facilities Manager Job Description

Job Title Maintenance & Facilities Manager

Schedule Full time - 40 hours per week rotational on-call schedule
Salary Range $26-$30/hour depending upon experience

Paid vacation, holidays, and sick leave; Medical, dental, and vision insurance; Option to
Benefits participate in 403b retirement plan with up to a 6% match

Bayview Overview
Bayview Foundation, Inc. is a nonprofit organization that provides affordable housing and supportive services to residents living in Madison’s beautiful and historic Triangle
Neighborhood. At the center of the neighborhood, Bayview operates a comprehensive community center that provides culturally relevant and responsive educational, recreational, and cultural programs and services.

After years of in-depth planning with residents and community leaders, Bayview is in the second year of a phased, three year plan to rebuild the 6.4 acre property. By the end of
2024, the new Bayview will feature 130 apartment units, serving up to 200 more low-income residents; a stunning new community center that is twice the size of the current center and more accessible to the entire neighborhood; and more green space for residents and neighbors to gather, grow food, and relax.

Position Summary
The Maintenance and Facilities Manager is responsible for the upkeep, repair, rehab, and maintenance of Bayview’s housing units, community center, campus amenities, and grounds.
This is a unique opportunity to work in a housing and community center setting that is designed to stabilize and support low income individuals and families, ensuring a strong and healthy neighborhood for everyone.

The position includes oversight of the following buildings, amenities and features:
● 130 total apartment and townhouse residential units (73 apartments and 57 townhouses)
● 11,500 square foot community center facility
● Two underground parking garages and two surface parking lots
● Campus amenities: playground, community garden plots and raised beds, gathering areas, seating, community lawn, public artwork, bicycle storage, native plantings, and maintenance area

Duties and Responsibilities
● Inspect and patrol premises while maintaining upkeep of housing units; community center facility; campus amenities and grounds.
● Prioritize and respond to work orders in a timely fashion and professional attitude.

Oversee prioritization and tracking system keeping clear and organized records of work completed, follow-up required, and additional special assignments.

● Assist in investigating suspicious behavior, incidents, and security breaches.

● Create and execute a preventive maintenance plan to ensure units, buildings, and grounds adhere to Bayview and HUD standards. Maintain schedule and records of preventative maintenance work performed.

● Manage maintenance budgets and expenses, working with the Executive Director and
Housing Manager to create, and maintain building maintenance and capital needs budgets.

● Prepare apartment units, site, building exterior, systems and all common areas for required inspections, including HUD’s intensive REAC inspection

● Coordinate with contractors and vendors for specialized repairs, garbage/recycling, and other projects

● Perform or secure contractors for routine electrical, plumbing, drywall, painting, masonry, landscaping and carpentry work; Ensure all work completed adheres to industry and Bayview standards

● Ensure solid working knowledge of all new, state of the art building systems including
HVAC, lighting, plumbing, security, fire safety, etc., including PHIUS (passive house) systems in the new community center.

● Work and coordinate with the construction team throughout the redevelopment process. Assess first year maintenance requests to determine if they are warranty issues and follow-up with Horizon to address the problems.

● Prepare and remodel residential units for occupancy by new residents.
● Maintain operation and regular maintenance of all equipment and tools.
● Diagnose and report problems with equipment and systems; Ensure prompt repairs.
● Maintain an attractive appearance of Bayview housing and the Community Center, including upkeep of all buildings, campus amenities, and grounds.
● Supervise grounds staff.
● Responsible for lawn care, landscaping, and garden upkeep on the property. Work with landscaping contractors to ensure annual native planting maintenance plans are followed.

● Handle snow removal to ensure safe passageway on all sidewalks, parking lots, and entries to apartment units, community center and campus amenities.

● Secure and maintain inventory of supplies, materials, and equipment as directed.
● Maintain cleanliness and organization of maintenance storage, supply, and equipment areas.
● Develop and maintain positive relationships with residents, coworkers, contractors, vendors, and volunteers.
● Enforce property and facility policies and standards. Report any issues with resident compliance and/or unit damages
● Assist with special projects as directed
● Other duties as assigned

Desired Qualifications and Skills
● 3 years of experience in apartment and/or building maintenance and apartment renovation and turnovers
● Technical training in and ability to perform minor plumbing, masonry, drywall, painting, electrical, and carpentry work
● Working knowledge of HVAC systems

● Knowledge and skill in operation of power tools and equipment
● Knowledge of sustainable and ecological practices in caring for the grounds
● Possess basic mathematics skills
● Ability to plan and schedule work priorities
● Knowledge of safety protocols and guidelines as they pertain to multi-unit housing,

HUD REAC inspections, City of Madison Building Inspection, and WHEDA
● Excellent communication skills including listening to understand and responding in a way that strengthens and maintains positive relationships
● An understanding of the challenges of poverty and inequity
● Sensitivity to cultural differences and practices
● Bilingual in Spanish or Hmong preferred

Requirements
● Ability to work on physically demanding tasks and projects
● Ability to lift, push and/or pull at least 50 pounds
● Ability to use Microsoft Office/Google Suite, email, and texting capabilities
● Possession of valid driver’s license and an insured vehicle
● Ability to maintain confidentiality
● Ability to be on call and respond to maintenance emergencies including during evenings, weekends, and holidays, on a rotational basis

Hours and Compensation
This is a full time, 40 hour/week position during the hours of 8:00 a.m. and 4:30 p.m. This position also requires being on-call for maintenance emergencies on a rotational basis. Pay is
$26-$30/hour (based on experience) with a competitive benefits package: paid holidays, vacation, personal time, and sick leave; medical, vision, and dental coverage; and an option to participate in a 403b retirement plan with up to a 6% employer match.

Application & Hiring Timeline
Submit your resume & cover letter (that specifically highlights your professional experiences as they relate to the position) to Bayview Foundation at employment@bayviewfoundation.org and include “Maintenance & Facilities Manager” in the subject line.
Preference will be given to applications received on or before Friday, October 28, 2023.
Bayview’s team will review all applications and if we believe your qualifications would make a good fit, we'll contact you to schedule a phone interview.
Bayview’s interview process for this position will include the following steps:
Step 1: Phone Interview - learn more about the role and share your experience (~30 minutes)
Step 2: In Person Interview (~ 1 hour)
Step 3: Reference Checks

Equal Employment/Non-Discrimination
Bayview is an equal opportunity employer and does not discriminate on the basis of sex, gender identity, race, color, religion, creed, national origin, ancestry, age, marital status, disability, sexual orientation, arrest or conviction record, or any other category protected by federal, state or local law. Bayview is an Equal Employment Opportunity/Affirmative Action Employer.

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 3 years

Schedule:

• Monday to Friday
• On call

Work setting:

• In-person

People with a criminal record are encouraged to apply

Work Location: In person

Salary : $25 - $30