What are the responsibilities and job description for the ADMINISTRATIVE & WORKFLOW SPECIALIST position at BB&E Consulting Engineers and Professionals?
Administrative & Workflow Specialist – JBSA-Lackland, TX
JOB SUMMARY:
BB&E is seeking an Administrative & Workflow Specialist to provide support to the Air Force Installation and Mission Support Center (AFIMSC) onsite at JBSA-Lackland, TX.
JOB DUTIES AND RESPONSIBILITIES:
Activities include support to the AFIMSC Installation Engineering Division for joint basing. Duties include the following:
BB&E is a civil, environmental and energy engineering and consulting company, headquartered in Northville, Michigan, which services both the Federal and Industrial sectors throughout the United States. BB&E team members specialize in civil and environmental engineers and professionals providing Environmental consulting, Facilities Engineering and Program/Project Management Services to Federal and private sectors. BB&E is an equal opportunity employer (EOE). Please submit your resume/qualifications and salary requirements. All offers of employment at BB&E, Inc. are contingent upon a thorough background check conducted on all final candidates, as deemed necessary and per State and Federal laws.
BB&E offers a full competitive benefits package including medical, dental, vision and 401(k).
BB&E is an Equal Opportunity Employer and an Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
JOB SUMMARY:
BB&E is seeking an Administrative & Workflow Specialist to provide support to the Air Force Installation and Mission Support Center (AFIMSC) onsite at JBSA-Lackland, TX.
JOB DUTIES AND RESPONSIBILITIES:
Activities include support to the AFIMSC Installation Engineering Division for joint basing. Duties include the following:
- Provide administrative support, data management, file management, and other tasks to support AFIMSC leadership.
- Provide program and project-level Advisory and Assistance Services (A&AS) in support of AFIMSC Leadership.
- Use Air Force systems to perform duties, including Advanced Distributed Learning System (ADLS), Air Force SharePoint sites
- Assist with AFIMSC workflow to include TMT and tracking all taskers.
- Assist with management of the AFCEC Workflow.
- Assist with reviewing/updating Business rules on an annual basis.
- Analyze data and perform cross comparisons and data gap analysis.
- Perform QA/QC Reviews on high level briefing slides to ensure accuracy.
- Review and consolidate inputs into Final Draft WARs and MARs and submit Weekly Activity and Monthly Activity Reports.
- Assist with Records Management; Store, search, retrieve and dispose of records. Search and retrieve records required by Freedom of Information Act and close record searched in the Air Force Records Information Management System.
- Provide Conference and Meeting Support to AFIMSC.
- Develop meeting agenda, notify participants through meeting invitation, gather data and provide slides for each of the aforementioned meetings. Track all action items generated from the aforementioned meetings and assist in resolving Action Items.
- Develop meeting invitations, confirmations, and questions for government personnel interviews for the Division.
- Ensure folders for the Division are maintained/updated and documentation properly organized.
- Update various distribution lists by adding/changing/deleting names for notifications, meetings, and emails for the Division
- High School Diploma or its equivalent is required.
- Must have a recent NACI clearance for a Common Access Card (CAC).
- Secret clearance preferred
- Proficiency with MS Office Suite, Adobe, SharePoint, and Outlook is required.
- Experience working with the DoD or Air Force, particularly providing executive clerical or analytical support, is preferred.
- Prior military service or a detailed working-level knowledge of the force structure is preferred.
- Must have strong written and oral communication skills.
- Must have a high degree of organization.
- Must be a motivated self-starter and communicate with installation points of contact on a routine basis.
- Sit for long periods of time.
- See details of objects that are less than a few feet away.
- Speak clearly so listeners can understand.
- Understand the speech of another person.
- See details of objects that are more than a few feet away.
- May also be required to stand, walk, and sit; talk or hear, both in person and by telephone; use hands to finger, handle or feel objects or controls; reach with hands and arms.
- Regularly required to stoop, kneel, bend, crouch, and lift over 25 lbs.
BB&E is a civil, environmental and energy engineering and consulting company, headquartered in Northville, Michigan, which services both the Federal and Industrial sectors throughout the United States. BB&E team members specialize in civil and environmental engineers and professionals providing Environmental consulting, Facilities Engineering and Program/Project Management Services to Federal and private sectors. BB&E is an equal opportunity employer (EOE). Please submit your resume/qualifications and salary requirements. All offers of employment at BB&E, Inc. are contingent upon a thorough background check conducted on all final candidates, as deemed necessary and per State and Federal laws.
BB&E offers a full competitive benefits package including medical, dental, vision and 401(k).
BB&E is an Equal Opportunity Employer and an Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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