Meeting Planner

BCD Meetings & Events: Meeting Planner

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate, and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.

Headquartered in Chicago, with locations in 50 countries across the world, BCD M&E’s team of 1,800 people are committed to sustainability and driving success for our customers, our business, and ourselves.

We offer a competitive salary and benefits package. Most importantly, we value our people and are committed to your success and continued growth. Learn more about us at bcdme.com/careers.

About the role:

We are looking for a Meeting Planner to join our dynamic team. In this client-facing role, you will act as the event planning lead and project manager. You will collaborate with peers and vendors alike to ensure each event is executed flawlessly from site selection to registration, to room set & menu planning through onsite execution, budget reconciliation and everything in between.  You keep projects running on time, on budget, and have mastered the art of managing multiple priorities at once. Sound like you? Read on!

As a Meeting Planner you will:

• Plan and execute from start to finish all logistics related to Professional Education and Commercial Education events.
• Act as the main point of contact for your client, and ensure all milestones are clearly communicated and met. Be consultative in your approach. Afterall, you are an expert in event management.
• Work with your clients and peers on obtaining an ideal venue for each event.
• Build, monitor and maintain concise and accurate event budgets. Think outside of the box on creative cost savings ideas. Negotiate vendor contracts and build long lasting partnerships.
• Create clear & simple attendee communications and registration websites. Create a well-timed and accurate communication plan.
• Communicate effectively with all hotel & vendor partners. You’ll handle hotel rooms, designing and communicating room sets, AV/Production needs, offsite events, ground transportation, and signage (and more!).
• Ensure everyone, from client to attendee to staff person, has a positive and memorable experience from invitation stage through onsite and departure. We aim to please!

You’re good at:

• Communicating with all levels of an organization. From the first impression on, you have a professional presence, the ability to own the room and convey confidence.
• Project management and solving problems. You excel at managing multiple priorities at once and being adaptable. You are calm under pressure and work well in a collaborative environment.
• Establishing long lasting, professional relationships with clients, co-workers and vendors alike. Teamwork makes the dream work!
• Managing the complex world of compliance including understanding Meal Caps, State & Country Laws, and Transfer of Value reporting when applicable.
• Cvent, Excel and Microsoft Office Suite.
• Our ideal candidate possesses 3 years in a lead planner role in the Pharmaceutical or Life Sciences industry

You should know:

• This role is hybrid based in Palm Beach Gardens, FL or virtual in the US.  
• Our standard working hours are 8:30 AM -5:30 PM ET with an hour's break.
• Covid vaccination might be required for this role.

How to apply:

Click ‘Apply Now’ to be considered.

At BCD Meetings & Events we value you, our culture and success is defined by you. We carefully consider a wide range of compensation factors, including your professional background and experience. The salary range for candidates in applicable jurisdictions in the US for the position of Meeting Planner is between $50,000 and $62,000. The actual pay depends on your skills, qualifications, experience, geographical location and project budget.

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Salary : $50,000 - $62,000