What are the responsibilities and job description for the AP Coordinator position at BDO USA, LLP?
Job Summary:
The Accounts Payable Coordinator is responsible for receiving, processing and verifying vendor invoices for payment according to established policies and procedures in an efficient, timely and accurate manner.
Job Duties:
- Reviews vendor invoices for coding, proper approval and entry into financial system
- Reviews and reconciles invoice discrepancies
- Obtains necessary W9 or W8 forms for all new vendors
- Assists in the compilation of all necessary information for annual 1099 process
- Handles inquiries from vendors and internal staff regarding invoice processing and payment status
- Performs invoice entry into ERP system, pushing invoices through the automated approval workflow
- Assists Internal Audit in requests for information
- Assists with end of month Accounts Payable closure
- Other duties as required
Supervisory Responsibilities:
- N/A
Qualifications, Knowledge, Skills and Abilities:
Education:
- High School diploma or GED, required
- Associates or Bachelor's degree, preferred; focus in Accounting or Finance, preferred
Experience:
- Two (2) or more years related accounts payable or prior administrative experience, required
- Prior experience with multi-location companies, preferred
- Prior experience with international vendors, preferred
License/Certifications:
- N/A
Software:
- Proficient in the use of Microsoft Office Suite, specifically Excel, required
- Experience working with PeopleSoft Financials, preferred
Language:
- N/A
Other Knowledge, Skills & Abilities:
- Superior verbal and written communication skills
- Capable of working and communicating effectively with professionals at all levels
- Able to work in a deadline-driven environment and handle multiple projects / tasks with an attention to detail
- Able to successfully multi-task while working independently or within a group environment
- Proficient in utilization of data entry skills and Microsoft Excel
- Superior customer service skills
All qualified applicants will receive consideration for employment without regard to race, age, color, religion, sex, national origin, disability, protected veteran status, or any other classification protected by law.
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