Executive Assistant to COO

Company Description

The Beachwaver Co. is a globally distributed hair care company based in Brooklyn, NY. Founded in 2010, the company is dedicated to innovation, accessibility, sustainability, and empowerment. Beloved by stylists, influencers, and individuals everywhere, The Beachwaver Co. has revolutionized the hair care industry with its patented, award-winning rotating curling irons. With a focus on research and development, the company is continuously creating new products to make a positive impact and support people in confidently following their dreams.

Role Description

This is a full-time on-site role for an Executive Assistant to the Founder / COO at The Beachwaver Co. The Executive Assistant will be responsible for providing high-level administrative support to executives, managing expense reports, facilitating executive communication, and general administrative assistance. The role requires strong organizational and communication skills to effectively coordinate and prioritize tasks.

Responsibilities

• Support the COO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
• Act as main contact point for COO
• Maintain and refine internal processes and coordinate internal and external resources to expedite workflows
• Manage communication with employees by liaising with internal and external executives on various projects and tasks
• Plan and orchestrate work to ensure that priorities are met, organizational goals are achieved, and best practices are upheld
• Manage professional and personal scheduling for COO, including agendas, mail, email, phone calls, client management, and other company logistics
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
• Manage travel logistics and activities, including accommodations, transportation, and meals
• Provide administrative and office support, such as typing, dictation, spreadsheet creation, and maintenance of filing system and contacts database
• Maintain professionalism and strict confidentiality with all materials
• Organize team communications and plan events, both internal and off-site
• Assist with data analysis and review of financial information, including operational expenses
• Coordinate with global offices to insure all reports are created and sent to COO in a timely manner
• Insure COO is on task with scheduling
• Assist in all necessary tasks for COO, including personal errands, as required to insure COO is able to function professionally
• Assist in social media content management, ie posting on LinkedIn, Instagram, etc.
• Research projects with reporting as required

Qualifications

• Four or more years of experience in an administrative role reporting directly to upper management
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company
• Experience in executive administrative assistance, expense reports, and executive support
• Excellent written and verbal communication skills
• Strong organizational and time management abilities
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
• Attention to detail and problem-solving skills
• Ability to handle confidential information with discretion
• Prior experience in the beauty or fashion industry is a plus
• Bachelor's degree in Business Administration or related field
• Travel may be required