Property Administrator

Real estate development management company in Financial District, Manhattan is seeking to hire a Temp to Perm Property Administrator to assist the leasing and management team. This position will start ASAP, require 5 days onsite. Monday - Friday, 8am-5pm, flexibility for OT as needed.

Responsibilities:

• Daily front office administration receiving mail, answering/routing calls, email management of the general delivery mailbox, and answering questions from tenants, vendors and building personnel
• Support Property Management in maintaining efficient tenant relations and ensuring tenant satisfaction

• Mail - receive all mail, sort and distribute on a daily basis
• Answer and route calls and emails from tenants, vendors and building to the appropriate contact within Property Management
• Manage the day-to-day operations and tenant relations through the coordination of tenant requests, disbursement of duties received through the tenant portal, phone and emails
• Maintain and update certificates of insurance (COI) for contractors, vendors and Tenants and distribute as necessary
• Enter work orders into the tenant portal as necessary, bill and close out work orders weekly/monthly, run open and closed work order reports, review with relevant departments to ensure proper and timely responses and closeouts of assignments
• Support and administer to all property related accounting functions to include but not limited to P.O's, arrears, payables, check requests, deposits, rent checks, remittances to Busac etc..
• Order office, pantry, building supplies or as required
• Update contact & emergency lists on a quarterly basis (tenants & internal) as needed and or as directed and distribute to necessary staff members
• Assist and support all administrative functions related but not limited to violations, permits, equipment use permits, certifications, licenses etc.
• Tenant Portal - Train, assist, troubleshoot for tenants and employees. Take initiatives to identify problems, troubleshoot and provide solutions on an ongoing basis
• Maintain and process all Building Service Request forms including but not limited to (ie. freight elevator, sprinkler, smoke shutdown etc.) in a timely and efficient manner
• Notify Property Management of any repeat or concerning tenant issues or significant problems
• Provide tenants and vendors with assistance in all aspects of scheduling building maintenance, communicating building procedures and general building information
• Assistance in maintaining and updating Letter of Credits and Security Deposit
• Maintain highly organized filing system for leases, tenants, and insurance. certificates, vendors, buildings, drawings, contracts, purchase orders and shared calendars and or any other pertinent documents
• Create and maintain tenant and building security access cards
• Create and send tenant and building notices as per instructions of Property Management
• Processing and distributing building wide, nightly and weekend building access memo of scheduled work
• Handle miscellaneous assignments as requested and or directed by Management
• Scheduling Tenant Move in and out (include welcome packages and informing Tenants of Building Rules and Regulations
• Assist and support Property Management with all property related matters
• Maintain a positive work atmosphere by acting and communicating in a manner so that you get along with customers, clients, co-workers, and management

Qualifications:

• 2 years in residential real estate operations and administrative experience
• BA strongly preferred
• Excellent written and verbal communication skills
• Avid Xchange, Yardi or equivalent accounting programs
• Building Link or equivalent web-based work order system
• Strong organizational, analytical and problem-solving skills
• Ability to provide efficient, timely, reliable and courteous service to customers and staff
• Ability to work independently and multitask

Compensation/Benefits:

• Perm salary $68 - 80K base DOE. Temp rate paid in line
• 100% paid health insurance for single person, 2 weeks' vacation after 6 months or employment, 40 hours sick/safe time, 100% 401K matching

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

About the Company:
Beacon Hill Staffing Group, LLC

Industry:
Real Estate/Property Management

Salary : $36