What are the responsibilities and job description for the Administrative Coordinator position at Beacon Hill Staffing Group?
Our client, a prominent university located in Cambridge, MA, is seeking a temporary Administrative Coordinator to join the team at their Allston campus. This role is Monday-Friday and pays $22.50 an hour.
Job Duties:
- Organizing research meetings
- Coordinating workshop and logistics
- Sustaining an effective web and social media presence
- Creating advertising materials for seminars and workshops
- Contributing to reports about accomplishments, and serving as the point person for financial transactions and administrative tasks
- Processing financial transactions, including reimbursements, corporate card payments, invoices, and other transactional activities for internal and external vendors.
- Meet regularly with grant managers to review grant expenditures and provide updates.
- Event support may include handling logistics with caterers and other vendors and processing invoices.
- Manage complex calendar scheduling for faculty and coordinate scheduling and logistics for meetings, postdoc appointments, and travel.
- Occasional evening event support may be required.
- Other duties as assigned.
Qualifications:
- 2 years of administrative experience
- Interest in issues involving computing and public health wildlife conservation, and/or equity is a plus.
- Previous experience or interest in event planning, coordination, and implementation is desired.
- Experience with calendaring, travel planning, file management; understanding the interplay of Mac/PC and Google/Microsoft is preferred.
- Comfort with web-based collaboration and communication tools, including the use of content-management systems.
- Strong written communication skills.
- Exceptional organizational skills.
- Understanding of financial systems to process financial transactions, including reimbursements, invoices, and corporate card payments or willingness to learn.
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company:
Beacon Hill Staffing Group
Industry:
Education
Salary : $23 - $0
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